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Level 1

Quckbooks Online - Budget by class vs actual by class

Need some help here.  Our organization just converted to QuickBooks Online from the desktop version.  We have a number of events.  We categorize each as a Class.

 

I am trying to find a way to run Actual by Class and compare with Budget by Class.

 

I do not see anything in QB Online that can accomplish this.

 

Please help!

 

Thanks.

16 Comments
Highlighted
Moderator

Quckbooks Online - Budget by class vs actual by class

Hi there, bbernier.

 

I can walk you through on how to run the report you need.

 

Here are the steps:

  1. Go to Report.
  2. In the search bar, type in the Budget vs Actual.
  3. Under Budget drop-down, select the budget you created.
  4. Click Customize.
  5. Choose Filter, then put a check on the Class box.
  6. Click the drop-down and select Class A.
  7. Click Run Report.

 

Let me know if you need anything else. I'm always here to help.

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Level 2

Quckbooks Online - Budget by class vs actual by class

There is no class in quickbooks online plus or class a

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Level 2

Quckbooks Online - Budget by class vs actual by class

I am only able to filter by account and not by class.  Any suggestions?

Highlighted
QuickBooks Team

Quckbooks Online - Budget by class vs actual by class

Hi @LVK,

 

Let me point out one possibility why you're in that situation.

 

The class feature is only available for both QuickBooks Online (QBO) Plus and Advanced. If your QBO version isn't what I mentioned earlier, then that would explain why you don't have a Filter option for Class.

 

I've got an article here with a short video showing you how to Customize Reports: Basics, Sorting & Date Ranges.

 

Please feel free to post a question in the comments below if you have anything else in mind. I'll be sure to get back to you.

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Level 2

Quckbooks Online - Budget by class vs actual by class

Thank you for your response.  We are using the Advanced version of QuickBooks and class is not an option to filter on.  Any other thoughts?

Highlighted
QuickBooks Team

Quckbooks Online - Budget by class vs actual by class

Hi @LVK,

 

Thank you for your prompt reply, and I appreciate you for providing more details on the QBO version you have.

 

Another reason I can think of why classes aren't a part of your Filter option is due to how the budget was created. On the budget creation page, there's a drop-down menu labeled Subdivide by, which should be set to Class. Without this step, your Budget vs. Actuals report would only show Account as a filter option.

 

There isn't an option to change this on an already saved budget, so I suggest creating a new one. Make sure to set the menu I mentioned to Class so you'll have this filter available.

 

Budget report.PNG

 

Take a quick look at this article to learn how you can customize your financial reports in QBO: Customize your financial reports. This includes the steps on how to run and customize a report, along with how you can show specific accounts.

 

Let me know if you have any other questions by dropping a comment below. I'll be sure to get back to you.

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Level 2

Quckbooks Online - Budget by class vs actual by class

Thank you for the prompt response.  We just recently transitioned from the desktop version where there was a budget by class to the online version.  Unfortunately the budget by class did not transfer to the online version.  Instead, it is only the total budget.  It looks like I will need to recreate the budget.  Thanks for your help!

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Level 1

Quckbooks Online - Budget by class vs actual by class

This didn't work.  When you select the filter, all you get is the account.  Is there another option.  

Highlighted
QuickBooks Team

Quckbooks Online - Budget by class vs actual by class

Thank you for joining the thread, @nmasbo.

 

You'll need to recreate the budget and make sure to set a class. This way, the Class option will be included in the Filter section. Let me guide you how.

 

As mentioned by my colleague @Ryan_M, the Budget vs. Actuals report would show the Class filter if the created budget was set by class.

 

When recreating the budget, you'll need to select a Class in the Subdivide by section. You can refer to the screenshot shared above.

 

Once done, you can now run the report and make sure that you select the appropriate budget from the Budget section. Here's how:

 

  1. From the left panel, click Reports.
  2. Search for Budget vs. Actuals.
  3. In the Budget section, select the appropriate budget with class.
  4. Click Run report.

I've added a screenshot below for your visual reference.

 

You might also want to read this article to learn how to manage budgets.

 

Just hit the Reply button if you have further questions. I'll be right here to help.

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Level 1

Quckbooks Online - Budget by class vs actual by class

Thank you.  This is what I figured out.  I have it working now.

THanks

 

Highlighted
QuickBooks Team

Quckbooks Online - Budget by class vs actual by class

I appreciate your prompt reply, @nmasbo.

 

I'm happy to know that I was able to help you with your concern about the Budget vs. Actuals report.

 

Please know that the Community has your back, and I'd be glad to help if you ever need further assistance. Cheering you to continued success!

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Level 1

Quckbooks Online - Budget by class vs actual by class

is there a way to copy a budget?  My budget is very large and I am having the same issue.  

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Level 1

Quckbooks Online - Budget by class vs actual by class

I am having the same issue.  My budget is very large and this will be quite a task to create a new one.  is there a way to copy the old one?

Highlighted
QuickBooks Team

Quckbooks Online - Budget by class vs actual by class

I understand your situation, @Steve90.

 

To copy your budget, you'll just have to go to the Budgeting page in your QuickBooks Online (QBO) account and copy it from there. Let me guide you through the steps.

 

In your QuickBooks Online account:

  1. Go to the Gear icon.
  2. Under Tools, select Budgeting.
  3. Select the budget you want to copy.
  4. Select Copy from the Action drop-down menu.
  5. On the Copy Budget page, enter the new budget name and fiscal year.
  6. Once done, click Create Budget.
  7. Click Save or Save and Close.

You can also check this article for more information and detailed steps: Create, Edit, and Manage Budgets.

 

Also, in case you want to learn how to customize reports in your QBO account, feel free to check this article for reference: Customize your Reports in QuickBooks Online.

 

Should you need further assistance with your QBO account, don't hesitate to reach out to us. We're always here to back you up. Take care!

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Level 1

Quckbooks Online - Budget by class vs actual by class

is it possible to create the copy with class capability?

 

Highlighted
QuickBooks Team

Quckbooks Online - Budget by class vs actual by class

Hello there, @Steve90.

 

Yes, we'll be able to create a copy of the budget with the class as long as the previous budget created is subdivided by class. 

 

You can see these screenshots for additional reference.

For more insights about budget, you can also read this article: Create, edit, and manage budgets.

 

Let me know if you have further questions. I'll be right here to help!

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