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Level 1

How do I add signature to checks?


Re: How do I add signature to checks?

Hello steve23,


I can share some information about adding signature on a check in QuickBooks Online.


Right now, adding a signature to checks is available in QuickBooks Desktop and this feature isn't available yet in QuickBooks Online (QBO). I think this is a great idea and it would help many customer if we have this option in QBO. 


For now, you can affix the signature manually on every checks you’ve printed or integrate a supported E-signature third-party application.


To check for apps compatible with QBO:

  1. Go to Apps.
  2. Click Finds Apps.
  3. Type "digital checks/signature" in the Search for an app field (see screenshot below).
  4. If you have found the app you're looking, just click Get App Now.



I've sent your request to our Product Developers. I'm hoping that you can also share your suggestions to them from your end. We're always looking for ways to improve QuickBooks Online and most of our new features come from our customers' ideas.


You can do this by clicking the Gear icon at the top and selecting Feedback.


Thanks for your input. Should you have more questions, feel free to let me know. I’ll be here if you need me.

Level 1

Re: How do I add signature to checks?

so, to be clear, placing a signature on a check in your new online version is NOT available, correct?!

QuickBooks Team

Re: How do I add signature to checks?

Hi steve23,


Yes, the feature to add a signature to checks is currently not available in QuickBooks Online. In the meantime, you can affix the signature manually as advised by my colleague @PreciousB.


If you have any other questions, feel free to comment below. We're always here to help you.

Level 1

Re: How do I add signature to checks?

But this is an important feature.  Now that I have moved to QB Online, I cannot:

- put my signature on a check

- print 3-up paychecks

- put large free-form fields for text on my invoices

- control the invoice numbering

- use my old memorized reports

- use QB when I am not online

- manage 2 companies with a single subscription

- subscribe to simple payroll tax table updates

- import batches of checks via Excel

- on and on.

This is really a tough program to use.

QuickBooks Team

Re: How do I add signature to checks?

Some of the functions you need are actually available in QBO, sfuller.


I'll give out the steps on all the features that you can enable in QBO. Let's start with adding large free form texts on your invoices. You can customize your invoice template to show the field you need.


However, you can only add up to 31 characters on each field. Another workaround is to add those texts on the Message on invoice box. You can type up to one-thousand characters and they will all be printed on the invoice for your customers to see.


Second is controlling the invoice numbering. You can turn on the Custom transaction numbers option so you can manually change the invoice numbers if needed.


Here's how:

  1. Click the Gear icon in the upper right-hand corner of the Dashboard.
  2. Under Your Company, click Account and Settings.
  3. Go to the Sales tab on the left.
  4. Select Sales form content section to open it.
  5. Check the Custom transaction numbers box.
  6. Click Save, and then Done.

For memorized reports, you can open any reports you need and customize them. Once done, you can save the customization so it'll be easier for you to access them anytime with the changes you've made. Here's how: How to customize reports


To import batches of checks from Excel, you can save them as CSV files and bring them over to QBO. Here's how: How to import bank transactions using Excel CSV files.


Now, I'm going to talk about the options that are not available. To print your signatures on checks, you can follow my colleague's suggestion above. There are a couple of third-party apps that can do that for you.


Currently, you can only print the paychecks in a 2 part pre-printed check style. By the name itself, QuickBooks Online is a cloud-based program. This means that it's an online program which needs internet connection for it to work. Unlike the Desktop version, QBO can be accessed anytime and anywhere on your mobile phone or tablet.


This leads us to the next functionality which is to have different subscriptions per company. We designed it this way since all of your data are stored in our cloud per account.


You can learn more about it here:

Of course, I will also share your thoughts and suggestions to our developers. They will be evaluated and might get a chance of being added in any future updates.


I hope I've covered all of your concerns today. If you still need more help, just leave a reply and we'll get right back to you.

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