How do I match a single deposit in banking to multiple invoices when several customers pay e-invoices w/ a credit card &/or ACH and then QB makes one batch deposit?
I understand how to use the "match" function in the Banking tab. However, it seems that once the invoices are paid electronically, they disappear from the "match" screen.
I'm also not able to go back through the "Receive Money" --> "Deposit" workflow and match to a QB Payments entry. (Because when I go to "Receive Money" the invoices are already paid).
When I do a manual "Receive Money" --> "Deposit" for paper checks, QBO seems to create a beautiful "trail" between the Check Register and the initial transaction - one can click back through to see the history of the deposit and the invoices/payments that went into it.
However, with the QB electronic payments (ACH/credit card), I cannot seem to find that functionality.
Please advise in detail. You may link to QB "help" articles that I may have missed, but I really think I've read them all to no avail.
I need specific, detailed steps and explaination in your reply.
Re: How do I match a single deposit in banking to multiple invoices when several customers pay e-invoices w/ a credit card &/or ACH and then QB makes one batch deposit?
It simple and basically the same as you do with a check.
I try and keep it the simplest possible and I use an invoice to show the 'sale' and then the 'receipts' as being paid by check or in my case Square or PayPal or whatever vehicle you use.
make your payment item (lists/items) name it ACH or Merchant services, credit card whatever works for you.
Items sold $200 +say $9 tax
check paid $99
Square paid $45
Square paid $65
So after you record the invoice the 3 payments should now be in undeposited funds
go to the deposit screen and grab the check and then deposit> this then shows in your bank account. Then grab the 2 square payments ( yours would be merchant services or credit card payments ACH or whatever you want to call them) make the $110 deposit to your bank account in QB.
this then shows up exactly as you want when you reconcile.