I have a consultant billing to me as a purchase for the 3 months and they should be consulting expense. How do I change it from purchase to consulting expense?

ginicorp · ‎March 27, 2020

ReymondO · ‎March 27, 2020

Let me help you record this transaction correctly in QuickBooks, @ginicorp.

You can simply open your purchase transaction and change its category to consulting expenses. Here's how:

Go to the Expense menu and look for the transaction.
Click the transaction to open.
Under the CATEGORY column, click the account and select the correct expense category.

If you haven't created a consulting expense yet, you can create one in your Chart of Accounts. Let's simply follow these steps:

Click the Accounting menu and select Chart of Accounts.
Click New, then select Expense in the Account Type.
Choose the Detail Type applicable for this account.
Enter the name of the expense account.
Click Save and Close.

Once done, you can now open the purchase transaction and follow the steps above on how to change it.

You can also open your expense reports to track what you've spent in QuickBooks.

If you ever have other questions we can help you with, feel free to swing by the Community!

View solution in original post

ReymondO · ‎March 27, 2020

Let me help you record this transaction correctly in QuickBooks, @ginicorp.

You can simply open your purchase transaction and change its category to consulting expenses. Here's how:

Go to the Expense menu and look for the transaction.
Click the transaction to open.
Under the CATEGORY column, click the account and select the correct expense category.

If you haven't created a consulting expense yet, you can create one in your Chart of Accounts. Let's simply follow these steps:

Click the Accounting menu and select Chart of Accounts.
Click New, then select Expense in the Account Type.
Choose the Detail Type applicable for this account.
Enter the name of the expense account.
Click Save and Close.

Once done, you can now open the purchase transaction and follow the steps above on how to change it.

You can also open your expense reports to track what you've spent in QuickBooks.

If you ever have other questions we can help you with, feel free to swing by the Community!

ginicorp · ‎March 30, 2020

perfect. thanks

Ashley H · ‎March 30, 2020

Thanks for the reply, @ginicorp.

Let me know how this goes for you. Just know that you're always welcomed to come back to the Community with any of your QuickBooks needs. We're always happy to help!

Wishing you and your company continued success. Have a great rest of your week.

ginicorp · ‎December 30, 2022

I only use the detail area of the bill but did the same as above and entered as purchases no Consultant. How do i change that?

Kevin_C · ‎December 30, 2022

Thanks for visiting the Community today, @ginicorp.

You can still select the consultant/consulting expense account under the Category details section of a bill transaction. Let me show you how:

Navigate to the Expenses menu, then choose the Bills tab.
Locate and open the bill transaction.
Under the CATEGORY field, select the correct expense account.

If you still need to add a consultant/consulting expense account, please visit this article for your reference in adding one: Add an account to your chart of accounts in QuickBooks Online.

On the other hand, in case you meant you're using the Item details section of a bill, then you can simply delete that line and track these expenses in the Category details instead.

In addition, you can check out this article if you need help running vendor-related reports: Run reports in QuickBooks Online. It also contains topics with articles to guide you along the process.

Feel free to get back in this thread if you have any other questions about managing your bills transaction. I'll be here ready to assist you. Keep safe!

fieldsy16 · ‎March 11, 2024

When I tried this solution, and then try to select the consulting fees category while viewing the detail of the expense it keeps saying "error: please select an account." (even though I have all the fields selected. Any suggestions for how to troubleshoot this?

JamaicaA · ‎March 11, 2024

I appreciate you for looping in this thread and sharing the error message, @fieldsy16. We can perform some troubleshooting to isolate this issue.

Let's start by accessing your QuickBooks account via incognito or private window. This mode doesn't retain cache, so we can verify if it is a webpage issue. Use these keyboard shortcuts you can use:

For Firefox, press Ctrl + Shift + P
For Chrome, press Ctrl + Shift + N
For Safari, hold down Command + Shift + N

From there, select the consulting fees category and see if the prompt message still appears. If it works, I recommend clearing the default browser's cache. You can also use other supported browsers to isolate this issue.

Once you run reports, you can tailor them according to your needs by scanning this guide: Customize reports in QuickBooks Online.

If you'd like to save its current setting, refer to this link: Memorize reports in QuickBooks Online.

I'm always here to assist you with any other category concerns. Just add them below, and I'll get back to you.

Topics

Training

Community

Resources

I have a consultant billing to me as a purchase for the 3 months and they should be consulting expense. How do I change it from purchase to consulting expense?