I have several invoices and vendor credits from a vendor. How do I pay a bill to without applying vendor credits?

gsekelsky · ‎December 23, 2020

The vendor is paid weekly, but two weeks in arrears, so the vendor credits are entered as received, however, they may be after the week that I'm paying, and still applies against the invoices I would like to pay.

MirriamM · ‎December 23, 2020

It's nice to see you here, gsekelsky.

We can turn off the setting to automatically apply bill payments in the Account and Settings page. Since if it's turn on, your payments will be automatically posted to the oldest existing bill.

To do this, here's how:

Go to the Gear icon at the top.
Choose Account and settings.
In the left menu, click Advanced.
Go to the Automation section, and click the pencil icon.
Toggle off the Automatically apply bill payments.
Hit Save, then Done.

After that, try to pay a bill. Make sure that the amount in the CREDIT APPLIED column in the Pay Bills window is zero.

For more information about paying bills, refer below articles:

Let me know if you have any issues after following those steps. I’m always here to help. Have a good one!

View solution in original post

MirriamM · ‎December 23, 2020

It's nice to see you here, gsekelsky.

We can turn off the setting to automatically apply bill payments in the Account and Settings page. Since if it's turn on, your payments will be automatically posted to the oldest existing bill.

To do this, here's how:

Go to the Gear icon at the top.
Choose Account and settings.
In the left menu, click Advanced.
Go to the Automation section, and click the pencil icon.
Toggle off the Automatically apply bill payments.
Hit Save, then Done.

After that, try to pay a bill. Make sure that the amount in the CREDIT APPLIED column in the Pay Bills window is zero.

For more information about paying bills, refer below articles:

Let me know if you have any issues after following those steps. I’m always here to help. Have a good one!

gsekelsky · ‎December 25, 2020

Thank you

fairco53 · ‎October 28, 2023

My automatic apply payment was turned off and when I pay a bill the amount to be paid is still reduced by a credit. I would rather apply them as needed my self. What up with that happening?

AlverMarkT · ‎October 28, 2023

Thank you for posting your concern, @fairco53.

I understand that manually applying vendor credits is an essential feature in recording bill payments.

Currently, turning off the automatic vendor credit when paying a bill isn't available in QuickBooks Online (QBO). In the meantime, you can adjust the amount of credit you'd like to apply to a bill under CREDIT APPLIED column.

I encourage submitting a feature request within your QBO company. Your experience highlights where the software needs to improve to accommodate various business needs. Let me guide you on how.

Go to the Gear icon.
Select Feedback.
Enter your comments or product suggestions.

This article about managing money-out transactions might come in handy for you in the future: Enter and manage expenses in QuickBooks Online.

Please let us know if you have further questions or concerns with your bill payments through the reply button. We're always here to assist you.

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I have several invoices and vendor credits from a vendor. How do I pay a bill to without applying vendor credits?