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Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

 
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Best answer March 09, 2020

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Moderator

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Hey there, @cjohnson3.

 

You can change the detail type of an account by editing them. Check it out:

 

  1. Go to Accounting, then Chart of Accounts on the left menu.
  2. Find the expense account you'd like to edit in the list, and click the drop-down arrow next to Run report.
  3. Choose Edit.
  4. Under the Detail Type drop-down, choose Other Business Expenses.
  5. Click Save and Close.

 

That's it! For more information on editing existing accounts, check out: Add to or edit the Chart of Accounts

 

Let me know if you have any other questions. We're always here to lend a helping hand.

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Level 11

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

@cjohnson3 

 

"I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?"

 

You can make both G&A and Operating Expenses as two-parent accounts. And then you make sub-accounts underneath for all expense accounts you need. But unfortunately, you can't edit the Profit and Loss format layout of current the label names.

 

Hope this helps!

Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Please advise how to change those categories?  Is it through Chart of Accounts or another method?

 

Just to be clear, I can change it but I cannot change the format of the P/L Report?  I think that is what you were saying and you read my mind of where I was going?  So do you just take your numbers, export to Excel and create your own report?

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Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

So where do you make the changes?  In Chart of accounts?

 

I think you read my mind in the reports.  Trying to setup a report to seperate my G&A from Operating.  So when you do it, do you export to Excel and just create your own report outside of QB?

 

Thanks

Highlighted
QuickBooks Team

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Chiming in to share additional details about accounts, cjohnson3.

 

What vpcontroller mentioned is correct. Though, we can customize reports in QuickBooks Online, Profit and Loss has a default format which we're unable to modify. We can use the Transaction Detail by Account to have a report which separates the G&A from Operating Expenses. These are the steps to follow:

  1. Go to the Reports tab. Search and select Transaction Detail by Account.
  2. Click Customize button. From the Filter section, check the Distribution Account box.
  3. From the Distribution Account drop-down, select the two account (G&A and Operating).
  4. Hit Run report.

I'd like to clarify something to make sure we're on the same page. What do you mean by changing those categories? If you want to edit the categories on the transactions, we'll have to edit the transactions manually. If what you mean by categories is the account or detail type, we can only edit the detail type. We're unable to change its account type to another type of account.

 

You can follow these steps  if you haven't added the new accounts yet:

  1. Go to the Accounting tab and select Chart of Accounts.
  2. Click New and select expenses as the account and detail type.
  3. Enter all details needed. Hit Save and close.

Also, I've added these links for more details:

Please comment again if you need further assistance. Wishing you all the best!

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Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Sorry,  I guess I am still missing something.  How do I make the parent accounts G&A and Operating?  Lets start there.  

 

I think if I can see that maybe I can see the other point about the reporting.  Please advise.

Highlighted
QuickBooks Team

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Hello, @cjohnson3.

 

You can make an account a parent account when you add sub-account on it. Let me guide you in turning an existing account into sub-account under your G&A account.

  1. Go to the Gear Icon ⚙.
  2. Choose Chart of Accounts.
  3. Find the account and select the small arrow ▼ in the action column.
  4. Click the Edit button.
  5. Select Is sub-account and then enter the parent account.
  6. Pick Save and Close.

You can read through this article for more detailed steps: About bank or credit card subaccount setup.
 
Do you have questions in mind? Let me know right away and I’ll back you up. Take care!

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Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

So I have several detail types all under Account type "Expenses". Is there an easy way to go to these and change the Account type to "General Expenses"?

Highlighted
Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

I have several detail types under account type "expenses".  Is there an easy way to change the account type to "General Expenses" or "Other Expenses"?  Especially for multiple detail types?

Highlighted
Moderator

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Hey there, @cjohnson3.

 

You can change the detail type of an account by editing them. Check it out:

 

  1. Go to Accounting, then Chart of Accounts on the left menu.
  2. Find the expense account you'd like to edit in the list, and click the drop-down arrow next to Run report.
  3. Choose Edit.
  4. Under the Detail Type drop-down, choose Other Business Expenses.
  5. Click Save and Close.

 

That's it! For more information on editing existing accounts, check out: Add to or edit the Chart of Accounts

 

Let me know if you have any other questions. We're always here to lend a helping hand.

View solution in original post

Highlighted
Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

How do I make a G&A Expenses Parent Account and an Operating Expenses Parent Account?

Highlighted
Level 2

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Help!  I am having trouble understanding how to create the G&A Expenses and the Operating Expense Parent Accounts.  Under my accounts I see an Office/General Administrative Expenses.  I think I need to create 1) G&A Expenses and 2) Other Expenses and then associate the other detail to these. HOW???????

Highlighted
QuickBooks Team

I would like to create a Category/Account Type of G&A Expenses and Operating Expenses. Now its just EXPENSES. Can I do this?

Let me show you how to create a parent account, cjohnson3.

 

We simply need to create two different expense accounts. One account for G&A Expense and another one for Operating Expense. When setting up these accounts, don't check the Is sub-account box. That makes it a parent account.

 

In addition, you only need to create an account for Operating Expense since you mentioned that you already added the G&A Expense. The only thing we need to make sure is that you added it as a parent account. You can follow these steps on how to check it.

  1. Go to the Accounting tab and select Chart of Accounts.
  2. Locate the G&A Expense. Under Action column, click Edit.
  3. Make sure the Is sub-account box isn't checked. 
  4. Click Save and Close.G&A Expenses.PNG

     

    G&A Expense 2.PNG

This is how to create a parent account for Operating Expense.

  1. From the Chart of Accounts page, click New.
  2. Select expense as the Account and Detail Type. Enter Operating Expense as its Name.
  3. Do not check the Is sub-account box. Click Save and Close.Operating Expense.PNG

Click on the photos I attached to see how it looks like. When you create sub-accounts that you want to associate to these accounts, that's the time we have to select the Is sub-account. You can also refer to this article for more details: How to change the type of an existing parent account or sub-account.

 

Please tag my name if you have more clarifications. Have a great day!

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