Is there a way to get all re-billable expenses on a customer invoice listed on one line?

Hello there, breakwater.

It's nice to see you in the Community.

You'll want to bill a customer for an expense by turning on the feature. Let me walk you through the steps.

1. Click the Gear icon, then select Account and Settings.
2. Go to the Expenses tab.
3. From the Bills and expenses section, click Edit.
4. Select the following:
   • Show Items table on expense and purchase forms
   • Track expenses and items by customer
   • Make expenses and items billable
5. Click Save, then Done.

Once turned on, enter the billable expense and add it to the invoice. You can visit this article for more information and detailed steps: Enter Billable Expenses.

For more future reference, you can also run reports to show the information that you need: Run Reports In QuickBooks Online.

If there's anything you need, please let me know so I can help.

Thanks Maria for your reply... but actually what I am looking for is when adding many, many expenses to be re-billed, is there a way for them to show up on the invoice as one line item that totals all the expenses that can be labeled "re-billed expenses" or "materials"?

I'm trying to make my invoices look a little nicer and when I have 40 re-billable expenses on one invoice, not so much!!

I appreciate any direction you can steer me. Thanks!

Hello there, breakwater.

I'm joining this thread to share more details about billable expenses.

In QuickBooks Online, we're unable to make multiple billable expenses as one line item when adding them to the invoice. You'll want to create a different invoice instead and enter the total amount.

You can read these articles for your reference:

• Enter billable expenses

• Record invoice payments in QuickBooks Online

Comment again you need anything else. Have a great day!

Hi Alex-

Thanks for your response. However, I could still use a little clarification on your response. So do you mean I should make one invoice that contains all the billable expenses and then somehow link that invoice into another invoice in order for it to show up as one total? Can you explain in step by step details please?

Thanks,

Tom

I appreciate your willingness a lot, @breakwater.

What AlexV implies is that you can link all the billable expenses in one line item by only including the total amount on the invoice.

I've added screenshots as your reference.

When you add the billable expenses to an invoice, take note of the total amount and make sure to select Remove line when you click the Bin icon on the line item. That way, the services/items are linked without removing the billable expense internally.

So this will be the scenario, create a bill, and then check the Billable column, marking it as a billable expense. Then create an invoice and add the billable items. Lastly is to remove the line of each item and enter the product/service and the total amount of the expenses.

Additionally, make sure to pay the vendor bill/expenses once you have received the customer's payment. This way, your books are stably balanced and seamless.

I'll add these video articles as your sources in paying bills and receiving payments:

• Enter and pay bills
• Record invoice payments in QuickBooks Online

Please let me know or tag me (@Jovychris_A) if you have more questions. I'm always here to help. Stay safe, and have a good one!