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Anonymous
Not applicable

P&L reports not showing all expense accounts

 The P&L report that’s is being generating is not showing all sub accounts for a particular expense. 

I have my accounts set up as "General Expense” as the main account and 4 sub accounts listed by name. Only 2 of the 4 accounts are showing in a particular custom view (7 days). If I switch to a monthly view 3 show. I have 1 of the sub accounts that never shows. 

All sub accounts do have transactions for the time period being run. I checked and made sure the sub accounts are being showing as belonging to the main account in the chart of accounts. 

I am running this on a cash basis, and I have “All Accounts” filter chosen on the report. 

I have even unchecked “All Accounts” and individually check each account, making sure to check include sub accounts in the report filters and still nothing works. 

1 Comment 1
JessT
Moderator

P&L reports not showing all expense accounts

Hi Halp,


Thank you for trying to find a solution on your own. Among all the steps you tried, let’s focus on the accounting method you used. It can greatly impact how transactions are shown on the P&L report.

 

It looks like the transaction that used the missing account is not paid yet. That's why it doesn't show on your report in a Cash basis accounting.


On a Cash basis, all transactions will reflect in the P&L report on the day they are paid. This is means if you have a bill dated yesterday, but is paid today, it will only flow to the P&L report today. In other words, a transaction is only considered as an expense or income when there’s a payment involved.


On the other hand, on an Accrual basis, all expenses or income transactions will reflect in the P&L report on the transaction date, whether they are paid or not. They are already treated as expenses or income even if there’s no payment involved.

 

Please check out this article for more details: Differentiate Cash and Accrual basis.

 

If you need more help checking the transactions on your reports, just let us know.

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