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Community Explorer **

Previous treasurer of HOA has assigned a check paid to a vendor mistakenly to a member. They entered no Bill for this paymnt only a check. can I just edit the check payee

This transaction was from over a year ago.  I would like to input a bill from the vendor (which was not done) and then change the payee on the check to the proper entity (the vendor).  But will this cause problems?  note we do not close our years.
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Best answer 3 weeks ago

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QuickBooks Team

Re: Previous treasurer of HOA has assigned a check paid to a vendor mistakenly to a member. They ...

Yes, you can edit the payee without causing issues, dsoniat.

 

We’ll turn the check into credits, so it can be used to pay the bill that you’ll create. I’ll guide you through the process.

 

By the way, I assume that the correct payee was written in the actual check. If not, and if the check in QuickBooks is just reflecting the payee on the actual check, don’t change it. Please have your accountant see your records before editing it.

 

Edit the payee and turn the check into credits:

  1. Take a screenshot of the check and save it to your computer.
  2. Replace the payee and delete the line items.
  3. In the Category details section, select the Accounts Payable account and enter the amount. This will turn the check into credits.
  4. Enter a memo in reference to this change and attach your screenshot.
  5. Click Save and Close.

 

After editing the check, create a bill and click on Make Payment. Then, select the Check to pay it, as shown below.

 

 

If you need help in correcting other transactions, let me know. We also have AllStars who been actively answering questions here. Mostly, about accounting. So, feel free to ask anything.

View solution in original post

3 Comments
Highlighted
QuickBooks Team

Re: Previous treasurer of HOA has assigned a check paid to a vendor mistakenly to a member. They ...

Yes, you can edit the payee without causing issues, dsoniat.

 

We’ll turn the check into credits, so it can be used to pay the bill that you’ll create. I’ll guide you through the process.

 

By the way, I assume that the correct payee was written in the actual check. If not, and if the check in QuickBooks is just reflecting the payee on the actual check, don’t change it. Please have your accountant see your records before editing it.

 

Edit the payee and turn the check into credits:

  1. Take a screenshot of the check and save it to your computer.
  2. Replace the payee and delete the line items.
  3. In the Category details section, select the Accounts Payable account and enter the amount. This will turn the check into credits.
  4. Enter a memo in reference to this change and attach your screenshot.
  5. Click Save and Close.

 

After editing the check, create a bill and click on Make Payment. Then, select the Check to pay it, as shown below.

 

 

If you need help in correcting other transactions, let me know. We also have AllStars who been actively answering questions here. Mostly, about accounting. So, feel free to ask anything.

View solution in original post

Community Explorer **

Re: Previous treasurer of HOA has assigned a check paid to a vendor mistakenly to a member. They ...

JessT - thanks for that info and steps.  I think I understand the steps you propose (sorry, I'm not a finance person by trade).  I'm going to need a bit of time to arrange when I can get in and try to fully understand and then attempt this.  

 

Yes, the actual check was written to the correct entity.....the problem transaction was just "booked" to the wrong account in QB.

 

thanks, David

Community Explorer **

Re: Previous treasurer of HOA has assigned a check paid to a vendor mistakenly to a member. They ...

Jess - I followed the steps and that seems to have corrected things.  thank you so much for the info....this is solved.

 

DSoniat

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