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It wont let me make changes to type

 
7 Comments
Established Community Backer ***

some item types can not be changed, and you should not ch...

some item types can not be changed, and you should not change them anyway, it can change the financial history of the file doing so.  Instead make the item inactive and create what you need

Super Contributor *

Hello, @atenteventsc. When modifying the account type, yo...

Hello, @atenteventsc.

 

When modifying the account type, you'll need to change the account type of the sub-accounts. Once completed, you can update the type of the parent account.

 

Here's how:

  1. Click the Gear icon.
  2. Select Chart of Accounts.
  3. Locate the first sub-account to change.
  4. From the Action column drop-down menu, select Edit.
  5. In the Account dialog, clear the Is sub-account checkbox.
  6. Choose the new Account Type from the drop-down menu.
  7. Select the appropriate Detail Type from the drop-down list.
  8. Click Save and Close.
  9. Hit Yes in the prompt to change the account.

Once completed, repeat these steps for the remaining sub-accounts, and then change the account type of the parent account.

 

For more detailed instructions, you may check this article: How to change the type of an existing parent account or sub-account.

 

If you're referring to something else, feel free to leave your comments below. I'm just a few clicks away.

Community Explorer **

Re: some item types can not be changed, and you should not ch...

Hello,

Recently I found inventory items which were entered with the wrong asset and COGS acct #.  the company has (3) different types of products and all (3) have different asset and COGS #s.  I went in and corrected the incorrect items.  If one of the items had tranactions in the past, would this have changed the previous financial statements?  My inventory and retained earnings both went up by $40.80.  Not a large amount but stils would like to know that changing these items accounts caused this issue. Unfortunately, I didn't keep a list of what was changed and cannot undo.  Would there be a way to track what was changed?  The corrections were done last month.

Thanks!

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QuickBooks Team

Re: some item types can not be changed, and you should not ch...

Hey there, @Kodakane.

 

When changing the accounts associated with your inventory items, it'll affect your previous transactions. I can add more details about this and help you further.

 

This behavior in QuickBooks ensures that all transactions are tracked properly.

 

Also, you can view the changes made on the accounts by pulling up and filtering your Audit Log. But note that it'll only show the user, date and time when it was changed.

 

No specific detail of which account was previously used, and what account it was changed to.

 

To pull up and filter your Audit Log, you can follow the steps below:

  1. Click on Reports from the left panel.
  2. Under Business overview, select Audit Log.
  3. Click on the Filter button.
  4. Choose the Date.
  5. Enter the specific From and To period.
  6. Click on Apply.

You can refer to this article for more information: Learn About the Audit Log.

 

As always, you can tag me in your comment if you need help with anything else. I'll be here to help. Have a good one!

Community Explorer **

Re: some item types can not be changed, and you should not ch...

Hi,

Is this the same as the audit trail?  I did run it yesterday and didn't see any inventory items listed that had the account #'s changed. I know it happened last month as our June statement (printed out) was correct.  It had to be something that happened in July to cause the financials to change.  This was the only item I could think of.

 

Thanks!

Community Explorer **

Re: some item types can not be changed, and you should not ch...

Is this the same as the audit trail?  I did run it yesterday but it didn't show inventory item changes except for when the quantities were changed.  I just ran it again and same thing. 

QuickBooks Team

Re: some item types can not be changed, and you should not ch...

Hello there, @Kodakane.

 

Allow me to help share a little more information about the Audit Log report in QuickBooks Online (QBO).

 

Yes, the Audit Log in QBO works the same way with the Audit Trail in QuickBooks Desktop (QBDT). The audit log keeps and shows a list of all the activity in your company so you'll be able to see the changes made to your books and who made them. However, this doesn't show the detailed information or what changes (accounts) are being modified for the specific transactions/products.

 

As of now, I recommend running reports and check when was the items' accounts changes. Once done, go back to the audit trail and see the changes made on that date. This way, you'll be able to check who made the changes to your inventory items.

 

In case you have any other QuickBooks concerns in the future, you can always read our help articles: Help articles for QuickBooks Online.

 

Keep in touch if you have any other questions about the audit log in QBO. I'm always available to help!

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