Tracking Costs in a Project

Hi there, @Rusty1968.

Let me get the help you need in running the report you need. 

To have the Project profitability report show all the expenses recorded against the project, ensure that all purchases made are linked, to a customer/project.

To verify, open the expenses and check if it has a customer/project on the transaction. Once done, run the Project profitability report. It should now show all the cost of a project. 

To learn more about how Project feature works, check these articles:

• Set up and create projects in QuickBooks Online
• Track income, costs, and profitability by project
• Run and Use the Project Report

I'm only a couple of clicks away if you need further assistance in managing your account. It's always a pleasure to help. Have a great day!

Balance Sheet Costs do not appear on the project report.  Is there a way to capture capitalized expenses in the project reports?

I appreciate you for joining the thread, @mjhantsche.

I'm here to help you with tracking your reports accordingly.

Costs under the project name from the Balance Sheet report must also post to your Project report. If it's now showing up, let's make sure that both reports have the same data for an accurate result. You can modify the dates from the Report period section. 

1. Open your report, Balance Sheet report.
2. Check the dates selected.
3. Use the same date when opening the Project report.

I've added these screenshots for your visual references.

• Information from the Project Profitability report with all dates selected.
• From the Balance Sheet report with all dates as well.

For additional tips about handling your reports in QuickBooks Online, you can open this link: Run reports in QuickBooks Online.

Moreover, you can get more resources about your expenses and reports through our help articles: Help articles, video tutorials, and more.

If you have any other questions about projects and reports, please let me know by adding a comment below. I'm more than happy to help. Keep safe!