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Level 2

Recording Donations as Sales Receipts

Our organization is a nonprofit which also provides a service for a fee to certain organization. As a result, we have both sales and donations which need to be tracked in Quickbooks.

 

The issue I'm running into is that by recording any checks that we physically received as Sales Receipts so that they can be accounted for in Undeposited Funds, it then shows these donations as Sales when I pull the P&L. What I need is to reclassify these Sales as Donations. I noticed that when our online donations are received and the link to the bank imports these they are properly identified as donations which seems to be a result of them treated as a Deposit and not a Sales Receipt - however I don't believe I can do that since sometimes we are not depositing check donations until we have a few in hand and thus the deposit amount is one large amount rather than a deposit for each check.

 

I've tried changing the Account which these Sales are recorded in (we have a Donation account in our CoA) but either way they still seem to be classified as Sales rather than Donations and I'm not sure how to correct this piece.

Solved
Best answer November 06, 2018

Best Answers
Level 15

Recording Donations as Sales Receipts

The item you use on the sales receipt or invoice determines what account gets posted to.

 

Use a service item named donations which has the donation income account selected on the item screen.

View solution in original post

5 Comments
Level 15

Recording Donations as Sales Receipts

The item you use on the sales receipt or invoice determines what account gets posted to.

 

Use a service item named donations which has the donation income account selected on the item screen.

View solution in original post

Level 2

Recording Donations as Sales Receipts

Ah-ha! I knew I had seen an account indication somewhere when I did the first one - thanks for pointing the way!

Level 15

Recording Donations as Sales Receipts

For this: "I noticed that when our online donations are received and the link to the bank imports these they are properly identified as donations which seems to be a result of them treated as a Deposit and not a Sales Receipt"

 

You still should be using Sales Receipt. You can use that generically and with no name and as a Summary for the date of deposit. Now you get to use the Service item for Donation on Every type of transaction that flows to checking or to UF. And now you have proper Sales by Item reporting, as well. Otherwise, DEP to income is Banking, and not part of the rest of the reporting.

Community Champion

Recording Donations as Sales Receipts

After recording your donations, when you're ready to send your donors their statements, use the BRC Donor Statements - QB Online app, which will use your QuickBooks data and create the statements with no need to reenter data.  (Use the similar BRC Donor Statements - Desktop  app for QB Desktop.)

Level 1

Recording Donations as Sales Receipts

This is what we have been looking for ... will check it out.


@BigRedConsulting wrote:

After recording your donations, when you're ready to send your donors their statements, use the BRC Donor Statements - QB Online app, which will use your QuickBooks data and create the statements with no need to reenter data.  (Use the similar BRC Donor Statements - Desktop  app for QB Desktop.)


 

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