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Frequent Contributor *

Recording Donations as Sales Receipts

Our organization is a nonprofit which also provides a service for a fee to certain organization. As a result, we have both sales and donations which need to be tracked in Quickbooks.

 

The issue I'm running into is that by recording any checks that we physically received as Sales Receipts so that they can be accounted for in Undeposited Funds, it then shows these donations as Sales when I pull the P&L. What I need is to reclassify these Sales as Donations. I noticed that when our online donations are received and the link to the bank imports these they are properly identified as donations which seems to be a result of them treated as a Deposit and not a Sales Receipt - however I don't believe I can do that since sometimes we are not depositing check donations until we have a few in hand and thus the deposit amount is one large amount rather than a deposit for each check.

 

I've tried changing the Account which these Sales are recorded in (we have a Donation account in our CoA) but either way they still seem to be classified as Sales rather than Donations and I'm not sure how to correct this piece.

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Best answer 11-06-2018

Accepted Solutions
Established Community Backer ***

Re: Recording Donations as Sales Receipts

The item you use on the sales receipt or invoice determines what account gets posted to.

 

Use a service item named donations which has the donation income account selected on the item screen.

3 Comments
Established Community Backer ***

Re: Recording Donations as Sales Receipts

The item you use on the sales receipt or invoice determines what account gets posted to.

 

Use a service item named donations which has the donation income account selected on the item screen.

Frequent Contributor *

Re: Recording Donations as Sales Receipts

Ah-ha! I knew I had seen an account indication somewhere when I did the first one - thanks for pointing the way!

Established Community Backer ***

Re: Recording Donations as Sales Receipts

For this: "I noticed that when our online donations are received and the link to the bank imports these they are properly identified as donations which seems to be a result of them treated as a Deposit and not a Sales Receipt"

 

You still should be using Sales Receipt. You can use that generically and with no name and as a Summary for the date of deposit. Now you get to use the Service item for Donation on Every type of transaction that flows to checking or to UF. And now you have proper Sales by Item reporting, as well. Otherwise, DEP to income is Banking, and not part of the rest of the reporting.

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