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Coolen0ugh
Level 2

Reporting

Hello Quickbooks,

Everytime I create a ledger report using Transaction list by Account, Supplier Balance Details & Customer Balance Details or any other report. I cant see payment narration mentioned in the ledger report. Why is that so ?

I am writing narrations in memo/Description, Statement column but still I am facing this issue please help.

I have shared a screenshot in which narration written in Bill is visible but when payment received cant be seen although I have written in every single area available in the windows..

Secondly, Why is it showing Bill payment (Cheque) although it is paid via Cash ???

It should be mentioned cash or payment simply.

Please help in resolving these 2 issues. I have attached screenshot for reference

9 Comments 9
katherinejoyceO
QuickBooks Team

Reporting

Good day, @Coolen0ugh 

 

I can see in here that this is a duplicate post with https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/re-ledger-reporting/01/7274....

 

Please refer to the responses provided by my colleague, @LieraMarie_A.

 

Don't hesitate to drop by here in the Community if you have other questions about QuickBooks reports. I'm always here to help.

Coolen0ugh
Level 2

Reporting

Hello quickbooks BOT,

This is not a duplicate post. 

i have also mention this here, 

"Secondly, Why is it showing Bill payment (Cheque) although it is paid via Cash ???

It should be mentioned cash or payment simply."

Please resolve my issue

RenjolynC
QuickBooks Team

Reporting

I appreciate your time coming back here, Coolen0ugh.

 

I've seen your other post concerning the report and my colleague JessT has answered it. You can click this link to see his answer: https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/re-ledger-reporting/01/7281....

 

With regard to the payment, QuickBooks Online defaults the transaction to show as Bill Payment (Check) because the option to add a payment method to the pay bill screen is unavailable. Important: Please keep in mind that this process is only recording the accounting for bill payments you make outside.

 

If you want to tag the bill payment as cash, you can add a note in the Memo field. Here's a sample screenshot for reference:

 

 

Then, run a Bill payment report to see how it looks like.

 

Here's how:

 

  1. Go to Reports on the left panel.
  2. Type Bill Payment List in the search field.
  3. Set the Report period, and click the Customize button.
  4. From the Rows/Columns section, put a check mark on the Memo/Description box.
  5. Click Run report.

Please see this sample screenshot:

 

 

You can also read this article as a guide: Enter bills and record bill payments in QuickBooks Online.

 

Please feel free to add a reply on this thread if there's anything else you need. We are always around to help. Take care and stay safe.

Coolen0ugh
Level 2

Reporting

Hello the screenshot which shows paid in cash is from a bank ledger which i know is visible but i am talking about suppliers ledger. 

Send me a screenshot of a supplier ledger where it shows bill payment (chq) and narration is visible in the same row.

 

Coolen0ugh
Level 2

Reporting

Please Answer

Coolen0ugh
Level 2

Reporting

For reference I am sharing a screenshot again.

the highlighted bill payment chq should be written as bill payment because it is paid via cash not chq.

Secondly, i cant see narration written in bill payment chq row. please i want my supplier to know it was paid via cash. how can it be possible. 

I just want narration to be visible in bill payment chq row.

Thankyou

AlexV
QuickBooks Team

Reporting

Good day, Coolen0ugh.

 

You'll want to pull up the Transaction List by Vendor report. This shows all vendor transactions including the bills payment. We can also add the Memo/Description column to reflect the notes. Simply go the Reports menu, then search and select Transaction List by Vendor.Capture.PNG

 

You can also check these links for more details:

Post again if you have other questions. Thanks!

Coolen0ugh
Level 2

Reporting

Good Day, 

Transaction list by Vendor does not show proper running balance that's why I am using transaction list by Account then using filter to view supplier report. Therefore, please refer a solution which shows proper running balance and at the same time shows bill payment chq narration.

Thankyou

RCV
QuickBooks Team
QuickBooks Team

Reporting

Thanks for coming back, Coolen0ugh.

 

I've seen your other post concerning the report and my colleague JessT has answered it. You can click this link to see his answer: https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/ledger-reporting/00/727386.

 

You can also check these links for more details about running your reports:

Keep me posted if you need a hand with running your financial reports or any QBO related. I'm always here to ensure your success. You have a good one.

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