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mdi
Experienced Member

Same Vendor different name

My vendor changed their name, if I edit the vendor all historic payments change. If create a new vendor I don't see the previous payments. If I merge the vendors my historic payments now show the new name which isn't the name the check was sent under. I need to be able to connect the vendors so I remember they are the same vendor and to see all payments made to them under the correct vendor name at the time, since they are the same company. I tried having different vendor and company names but it prints both names on the check.

Solved
Best answer 12-10-2018

Accepted Solutions
Established Community Backer ***

"I do not have a print on checks as option" Edit Vendor N...

"I do not have a print on checks as option"

Edit Vendor Name; click on Payment Settings tab on the left. Here you see the field for Print On Checks As.

"and a new vendor means that my vendor balances are incorrect as they are the same vendor, but editing the existing vendor changes the payments I've already made"

You either pay the one name, the other name, use only one name and Fix the payee name, etc. What you start with, as I noted, is the same Entity or not?

Example:

John Doe is now running as a Corporation = new FEIN = new Vendor Name for you.

Or;

John Doe changed to Doe Cleaning, but the Name is what you use for 1099 reporting, so this is the Same Vendor and you can leave it as John Doe (because this is in Your File) but Change the payee name for their Banking to work.


3 Comments
Established Community Backer ***

"I do not have a print on checks as option" Edit Vendor N...

"I do not have a print on checks as option"

Edit Vendor Name; click on Payment Settings tab on the left. Here you see the field for Print On Checks As.

"and a new vendor means that my vendor balances are incorrect as they are the same vendor, but editing the existing vendor changes the payments I've already made"

You either pay the one name, the other name, use only one name and Fix the payee name, etc. What you start with, as I noted, is the same Entity or not?

Example:

John Doe is now running as a Corporation = new FEIN = new Vendor Name for you.

Or;

John Doe changed to Doe Cleaning, but the Name is what you use for 1099 reporting, so this is the Same Vendor and you can leave it as John Doe (because this is in Your File) but Change the payee name for their Banking to work.


Established Community Backer ***

If they changed their name and Entity, you have a New Ven...

If they changed their name and Entity, you have a New Vendor. Edit the old name and put {OLD} by it, so that it always shows this to remind you not to use it.

Otherwise, you can change the Print On Checks As, and keep the Vendor Name intact and keep using it.

Example: My Vendor "Smith" wants the checks payable to "iPayments Smith" as Payee, so that is Print On Checks As.

mdi
Experienced Member

I do not have a print on checks as option and a new vendo...

I do not have a print on checks as option and a new vendor means that my vendor balances are incorrect as they are the same vendor, but editing the existing vendor changes the payments I've already made