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Level 1

Tracking Costs in a Project

Does a report exist to be able to report on costs recorded against a project?  The profitability report does not  work for me as not all expenses are recorded against an expense account - for capital projects I am allocating to asset accounts.

3 Comments 3

Tracking Costs in a Project

Hi there, @Rusty1968.


Let me get the help you need in running the report you need. 


To have the Project profitability report show all the expenses recorded against the project, ensure that all purchases made are linked, to a customer/project.


To verify, open the expenses and check if it has a customer/project on the transaction. Once done, run the Project profitability report. It should now show all the cost of a project. 


To learn more about how Project feature works, check these articles:

I'm only a couple of clicks away if you need further assistance in managing your account. It's always a pleasure to help. Have a great day!

Level 1

Tracking Costs in a Project

Balance Sheet Costs do not appear on the project report.  Is there a way to capture capitalized expenses in the project reports?

QuickBooks Team

Tracking Costs in a Project

I appreciate you for joining the thread, @mjhantsche.


I'm here to help you with tracking your reports accordingly.


Costs under the project name from the Balance Sheet report must also post to your Project report. If it's now showing up, let's make sure that both reports have the same data for an accurate result. You can modify the dates from the Report period section. 


  1. Open your report, Balance Sheet report.
  2. Check the dates selected.
  3. Use the same date when opening the Project report.


I've added these screenshots for your visual references.

  • Information from the Project Profitability report with all dates selected.
  • From the Balance Sheet report with all dates as well.

For additional tips about handling your reports in QuickBooks Online, you can open this link: Run reports in QuickBooks Online.


Moreover, you can get more resources about your expenses and reports through our help articles: Help articles, video tutorials, and more.


If you have any other questions about projects and reports, please let me know by adding a comment below. I'm more than happy to help. Keep safe!

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