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caseih1978
Level 1

unapplied cash bill payment issue

hello,  i double checked all my bills and all are entered 2-4 weeks prior to my bill payment.  i select pay bills and pay them that way.  I still have unapplied bills showing up.  none of the forums i have found seem to answer this directly.  i've got almost $2000  hitting my profit and loss for january incorrectly and i cant seem to remove them

3 Comments
Rustler
Level 15

unapplied cash bill payment issue

run a purchases report for all dates and check to see if there are duplicate bills

caseih1978
Level 1

unapplied cash bill payment issue

there are no duplicate bills listed.  i have double checked and it almost seems as if random bills are showing up in the unapplied section. if i follow the help guidelines and create a new bill i assume i'll get double the expenses.  im just about ready to figure out how to do an offsetting journal entry just to wipe this out

Catherine_B
QuickBooks Team

unapplied cash bill payment issue

Hello there, caseih1978.

 

There can be a recurring bill that's causing the duplicates. We can further check by following these steps:

 

  1. Go to the Gear icon and select Recurring transactions.
  2. Look for a bill recurring transaction that has a similar vendor and amount as the unapplied bills.
  3. If you want to delete or stop it from occurring, you can click the drop-down arrow under the ACTION column.
  4. Click Delete or Pause.

However, if there's no recurring bill, you can use a journal entry to write off the unapplied bills. To help you with the accounts to be used, I'd suggest reaching out to an accountant. Feel free to run a report to get an overview of your vendor transactions: Common custom reports in QuickBooks Online.

 

Let me know if you have other questions. Take care and have a great day!

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