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Level 1

Vendors in a wrong Account Payable

Each time I create a Vendor it goes to a wrong Account Payable, only one Vendor is affecting the correct account and I created it the same way as the others . Can I change the account of each vendor? Why is this happening? I have multiple Accounts Payable, but just one for vendors

 

Please I will appreciate your help!!

Solved
Best answer 01-15-2019

Accepted Solutions
QuickBooks Team

Re: Vendors in a wrong Account Payable

Hello there, @lyhadi.

 

Thank you for reaching out to the Community. I can share some information about the Accounts Payable.

 

QuickBooks automatically has an Accounts Payable (A/P) and this is not set up per vendor. To resolve your accounting problem, we need to make sure that there's only one A/P account. To do that, you can merge them:

 

Just a gentle reminder, the merging process is permanent and cannot be undone.

  1. Click Accounting.
  2. Enter Accounts Payable on the search field.
  3. Click the drop-down icon under the Action column.
  4. Select Edit.
  5. Change the Name to Accounts Payable (A/P).
  6. Click Save and Close.
  7. Click Yes on the Confirmation window.

 

For more details about merging accounts, please refer to this article: How to merge accounts.

 

Let me know if there's anything else you need or if you have follow up questions. I'm still here to help you more. Have a good one!

View solution in original post

6 Comments
QuickBooks Team

Re: Vendors in a wrong Account Payable

Hello there, @lyhadi.

 

Thank you for reaching out to the Community. I can share some information about the Accounts Payable.

 

QuickBooks automatically has an Accounts Payable (A/P) and this is not set up per vendor. To resolve your accounting problem, we need to make sure that there's only one A/P account. To do that, you can merge them:

 

Just a gentle reminder, the merging process is permanent and cannot be undone.

  1. Click Accounting.
  2. Enter Accounts Payable on the search field.
  3. Click the drop-down icon under the Action column.
  4. Select Edit.
  5. Change the Name to Accounts Payable (A/P).
  6. Click Save and Close.
  7. Click Yes on the Confirmation window.

 

For more details about merging accounts, please refer to this article: How to merge accounts.

 

Let me know if there's anything else you need or if you have follow up questions. I'm still here to help you more. Have a good one!

View solution in original post

Level 1

Re: Vendors in a wrong Account Payable

I dont want to merge all my a/p into one acct.  We have multiple multipe a/p accounts that the the owners like to see seperated individually....how do I make QBO do that!

QuickBooks Team

Re: Vendors in a wrong Account Payable

Hi there, tamaracastro.

 

Thanks for getting back to us. Allow me to address your concern, so let me get this straightened out. 

 

My colleague HoneyLynn_G provided you the exact information, there's only one A/P account in QuickBooks Online (QBO). Currently, there's isn't an option to separate multiple A/P accounts. I can see how this feature would be beneficial to your business, I recommend sending feedback directly to our Product Developers for future update.

 

Here's how you can send feedback: 

  1. Click the Gear Icon.
  2. Select Feedback.
  3. Click Next and choose Feedback under Category option.
  4. Select Save.

Please know that you're always welcome to post if you have any other questions. Have a good day ahead. 

Level 1

Re: Vendors in a wrong Account Payable

any update in this proposed feature?

Level 1

Re: Vendors in a wrong Account Payable

any update on this requested feature?

QuickBooks Team

Re: Vendors in a wrong Account Payable

Hello there, @muhammadumair.

 

The option to separate multiple A/P accounts is currently unavailable. But I've got a workaround for you that you may consider.

 

You can consider setting up parent and sub-customers to group your open payables. Here's how to create parent customers:

 

  1. From the left menu, select Customers.
  2. Click New customer.
  3. In the Company field, specify a name for the account. (You can use the name of an Accounts Payable account to identify the parent account.)
  4. Click Save.

Please repeat the same steps for every Accounts Payable type you need.

 

Then, let's change your existing customer to sub-customers to identify which customer is sub-customers.

 

  1. Go to the Sales menu, then select Customers.
  2. Find and select the existing customer to change.
  3. Click Edit.
  4. Put a check-mark in the Is sub-customer checkbox.
  5. Choose the parent customer you created from the Parent drop-down.
  6. Click Save.

Once done, you can now group and sub-total your open payables and filter customer reports by the associated parent accounts.

 

I've got you an article for more details: How to Group Accounts Receivable or Accounts Payable Account Types.

 

In case you want to run the Accounts Payable report, you can check out this article for your future reference: Run Reports.

 

Don't hesitate to leave a comment below if you have any other questions. I'll be right here to help.

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