We receive payment advances. I am making a new invoice style. What field should I use to show the advances received on the invoice?

Hello miglassandmirror,

There are different ways to apply the advance payment on an invoice. You can do either of the following:

• While creating the invoice
• Or apply it as credit when paying the invoice

If you want to apply the deposit while creating the invoice, we can turn on this function in your company settings. Here's how:

1. Click the Gear icon in the upper-right corner and select Account and Settings.
2. Select the Sales tab and go to the Sales form content section.
3. Mark (✔) the Deposit box.
4. Click Save and Close.
   
5. Go back to the invoice.
6. On the bottom-right of the Invoice page, you'll see the Deposit field where you can enter the advance payment.
   

If you want to apply the advance payment when paying the invoice, we can record it as deposit. Then, apply it as credit to the invoice. Here's how:

1. Click the + New button on the left menu and select Bank deposit.
2. Select a bank account in the Account field and enter the date you receive the advance payment.
   
3. Go to the Add funds to this deposit section.
4. Enter the customer name in the RECEIVED FROM column.
5. Enter the Accounts Receivable account in the ACCOUNT column.
6. Enter the amount in the AMOUNT column and add the necessary details.
   
7. Click Save and close.

Here's how to apply the deposit as credit to the invoice:

1. Open the invoice you want to pay and click the Receive payment button.
   
2. In the Receive Payment window, enter the correct Payment date, Payment method, and the account in the Deposit to field.
   
3. Go to the Outstanding Transactions section and mark (✔) the invoices you want to pay.
   
4. Go to the Credit section and mark (✔) the deposit you want to apply to the invoice.
5. Click Save and close.

You can use this article about deposit as another reference: Record and make Bank Deposits in QuickBooks Online.

With regards to creating your new invoice style, the following articles might be a help:

• Customize your invoices, estimates, and sales receipts in QuickBooks Online

• Import custom form styles for invoices or estimates

I'll be right here if you require further assistance in doing these steps. Have a great day!