Edit your items to be two sided. Doing so they can post to income when paid but to an expense such as cost of goods sold at same time

@mindfullifeondem 

"When you create an invoice, all items go to 'SALES' and then need to do a journey entry each time to reclass to accounts. can you do directly to accts from invoice?"

This is a normal way to create an invoice. When creating an invoice, the SALES item normally goes to an Income account. You can choose whatever Income account you want from the Chart of Accounts.

Why do you need to write a journal entry to reclass to other accounts? What is the specific type of ACCOUNTS you are referring to? All you have to do create a new product/service item (Dashboard > Sales > Products/Service > New) and direct the INCOME ACCOUNT field to any specific account you want. If some reason, if you want the single product/service item to create an Invoice, but you want to distribute to different accounts, you can create BUNDLE from the product/service page as well.

The bottom line is you may not need to write a Journal Entry, QBO should be able to handle sales transactions in most cases.

Thank you so much...I am testing this out now and think I have it working.  I'm new to quickbooks and don't think I saw the option to specify income account when creating a product/service.  I think I had within the invoice just created a service without an amount e.g. group yoga as a category and don't think that allowed for posting to an income account and just defaulted to sales.  Seems that with a new service under product and services with the $ amt of the service, i was able to select an income amount.  And now it shows under the account that I want and under split says accounts receivable.  So when the $ comes it it will match to that I assume.  

Oh wow - I will work with this some more, but I had been reclassing every item out of the sales acct from invoices into income accounts!!  Thank you!