Hi there, Longn.
I'm happy to share insights on how you can enter credit card expense for the last month in QuickBooks Online (QBO).
If you're referring to recording a company expense that was paid by a company credit card, you can track this as a regular expense. This is because the entry is just an ordinary money-out transaction of the company.
To do that:
- Click on the +New button at the left pane.
- Under Vendors, select Expense.
- In the Payee field, specify a vendor (your company name).
- Choose the Bank/Credit account to which to credit this expense in the Payment Account section.
- Enter the date of purchase in the Expense/Payment date field and specify the Payment method for the expense.
- Specify the Accounts to use for the transaction, and optionally enter a description of the expense.
- Enter the Amount of the purchase and any Tax paid. You can enter a calculation.
- Hit Save.
Here's a link that contains a short video clip on how to perform this process for your visual reference: Learn how to create, edit, and delete expenses such as cash or check purchases in QuickBooks Online.
However, if you've paid a personal expense using a company's credit card, you must first record the personal expense using the company's account and then reimburse the company afterward.
Let me guide you on how:
- Select the +New button and select Expense.
- Choose the Payee from the drop-down list. and specify the Credit Card with which the purchase was made.
- In the Account details section, specify the Owner's Equity or Partner's Equity in the Account column.
- Enter the Amount of the purchase.
- Hit on Save. Additionally, you can check on how to view vendor transactions to see various information on how you can view your transactions with your vendors in QuickBooks Online.
Once you record the expense, you must reimburse the company for the amount of purchase: Enter and manage expenses in QuickBooks Online.
Lastly, I'd like to share this reference that you can use to help you in recording payments you make to your credit card in QBO: Record your payments to credit cards.
You can always reach out to me here in the Community if you need anything else in recoding credit card expense. I'm here for you. Have a good one.
