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mary555 · ‎February 14, 2020

Hello, I'm currently catching up on my Work in Progress account and zeroing out each month with a General Journal Entry. Ive ran into an issue for the month I'm currently working on - my job totals in the general journal entry is more than the Work In Progress account itself leaving the overall WIP balance a negative to start the next month. Typically when this happens, I go through the payments of the month I'm working on and find that one or two payments are not linked to a job and this fixes the issue. After going through ALL payments TWICE, I found that all are linked accordingly so now I'm stuck with a negative WIP balance and have no clue why??

Is there anything else I should be checking or something that could be causing the off balance?? I'm losing my mind!!

Thank you in advanced for your help

JonpriL · ‎February 14, 2020

Hello @mary555,

A negative balance on your WIP account can be caused by a duplicate invoice. The number of invoices may have exceeded the total number of payments created.

This time, let's review the invoices of your reports to fix the negative balance of your account. From there, you can link a job to the invoices or delete them if they're duplicate copies.

In case you need some related information and best practices to record your future transactions, you can visit our Reports and Accounting articles for reference.

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Thanks for dropping by.

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