cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Intuit
31 helpful votes

Add or edit an employee in Online Payroll

Learn how to set up and edit your employees in QuickBooks Online Payroll, Intuit Online Payroll, and Intuit Full Service Payroll.

Pay your employees fast and with confidence in Online Payroll. Let’s set up your team so you can get them paid.

Gather employee info

Before you add a new employee, you need to have all their info. Here’s a helpful list.

Personal tax info

  • Employment eligibility: I-9 form
  • W-4 and state tax forms
  • Legal name
  • Address
  • Phone number
  • Email address
  • Date of birth
  • Employee payroll tax exemptions
  • Social Security number

Tip: You can verify any SSN with the Social Security Number Verification Service.

Your steps depend on which product you have.

If your sign-in screen looks like this, you use QuickBooks Online Payroll.

If your sign-in screen looks like this, you use Intuit Online Payroll.

If your sign-in screen looks like this, you use Intuit Full Service Payroll.

Add the employee to your payroll

QuickBooks Online Payroll

  1. Go to the Workers menu and select Employees.
  2. Select Add an employee.
  3. Enter the employee's info, and select Done.

Intuit Online Payroll and Intuit Full Service Payroll

  1. Go to the Employees tab and select Add an Employee.
  2. Enter the employee's info.
  3. Select Continue.

Tip: If you need help setting up your employee, check out these helpful topics.

Edit an employee

QuickBooks Online Payroll

Option 1: Update an employee from their Employee profile

  1. Go to the Workers menu and select Employees.
  2. Select the Pencil ✎ icon for the employee you want to update.
  3. Edit their info and select Done.

Option 2: Update an employee while you run a payroll

  1. On the Run payroll screen, select the employee's name.
  2. Edit their info and select Done.

Intuit Online Payroll and Intuit Full Service Payroll

  1. Go to the Employees tab and select the name of the employee.
  2. Select Edit on the section you want to update.
  3. Select OK to save.

Helpful links for working with new employees

Was this helpful?

You must sign in to vote, reply, or post

Need to get in touch?

Contact us