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Get answers to your W-2 questions

Learn about answers to your most common W-2 questions so you’re prepared for tax season.

W-2s are key tax forms for you and your employees at the end of the year. Get help with everything from who handles your W-2s to how to file them and fix mistakes.

Check out these helpful webinars for W-2s.

If you use QuickBooks Online Payroll

If you use QuickBooks Desktop Payroll

Most of the answers to your W-2 questions below depend on the payroll service you use with us. If you aren’t sure which payroll service you have, each article has a link to help you find out.


Who does my W-2s? Do you send them to my employees?

Learn if QuickBooks files and delivers your W-2s or if you need to prepare and file them yourself.

When will my W-2s be available?

Learn when your W-2s will be ready.

How do I report health insurance and healthcare reimbursements on my employee’s W-2s?

Learn how to report employer health insurance on W-2s.

How do I file my W-2s?

If you use one of our payroll services that require you to file them, learn how to file your W-2 forms.

If you use QuickBooks Desktop Payroll Enhanced, you may need to file your state W-2s separately. Learn how to file your state W-2s.

How do I order W-2 paper and print my W-2s?

Learn how to order W-2 paper and print your W-2 forms.

Why do the amounts in Boxes 1, 3 and 5 not match on my employee’s W-2?

Learn why the wage amounts are different on your employee’s W-2.

How do I fix an incorrect W-2?

Learn how to fix an incorrect W-2.

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