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Intuit
36 helpful votes

Create Unscheduled Payroll Checks

Missed a payroll? Need to create a termination check for an employee? No problem. You can create an unscheduled check.

QuickBooks Online Payroll Full Service

You can create unscheduled checks for the current pay period all the way back to pay periods dating 6 months ago. You can't create a check with a past date. The only check dates that are available are dates that fall after your last check date and before your next payday. We do this to keep your payroll taxes error-free.

  1. In the left navigation bar, select Workers.
  2. Select Employees.
  3. Select Run payroll.
  4. Find the employee you want to pay, and then select Create another check.
  5. Enter employee compensation, including any salary adjustments, vacation or sick hours, and other pay types.
  6. Confirm the pay period and check date.
  7. Select Preview Payroll, and then select Submit payroll.
  8. If creating a paper check, hand write or print the check and give it to the employee by the check date.
  9. Select Finish payroll.

Intuit Full Service Payroll

  1. On the Home page, select Create unscheduled checks.
  2. Select a pay schedule from the drop-down and then select Next.
  3. If prompted, complete selections, and then select Next.
    1. Choose whether you want to adjust paychecks for salaried employees. You may want to pay employees a partial salary if they start or terminate employment, or were on unpaid leave during the pay period. For example, if the pay period is Nov 16 - 30, but an employee's last day of work is on Nov 22, you'll want to choose No, I want to pay a different amount and adjust the paycheck accordingly.
    2. Select the deductions to include on this check. Your employees may have deductions set up for their regular paychecks. They may want some or all of those deductions applied to unscheduled checks, so as to accrue deductions on all the money they earn from you. When you create unscheduled checks, we give you the option of applying some or all of an employee's deductions to the checks.
  4. Confirm the pay period and check date.NOTE:You can create unscheduled checks for the current pay period all the way back to pay periods dating 6 months ago. You can't create a check with a past date. You must enter a date from the day you submit into a future date, which should reflect the date you gave the money to this employee. We do this to keep your taxes error-free.
  5. Enter employee compensation, including any salary adjustments, vacation or sick hours, and other pay types. Deselect any employees not getting paid.
  6. Select Preview Payroll, and then select Submit payroll.
  7. If creating a paper check, hand write or print the check and give it to the employee by the check date.

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