Learn about using E-Pay to make tax liability payments in QuickBooks Desktop, and find answers to frequently asked questions about e-payments.
E-Pay is available for certain agencies through QuickBooks Desktop Payroll Enhanced. For information about specific agencies, see Payroll tax compliance
To use E-Pay to file a payment electronically through QuickBooks Desktop you must have:
- A QuickBooks Desktop Payroll, Enhanced subscription with a supported version of QuickBooks Desktop
- An internet connection
- The most recent payroll update
In addition, you must have set up an E - Pay. For more information about setup, see Understanding E-File and E-Pay
Once you have set up E-Pay, you can submit e-payments for tax liabilities from QuickBooks Desktop.
You should submit your e-payments on or before the date and time that appears in the Send By column for each payment.
To submit your e-payment:
- From the Employees menu, select Payroll Center.
- In the Payroll Center, select the Pay Liabilities tab.
- In the Pay Taxes & Other Liabilities section, select the liability to pay, and select the View/Pay button.
- Review the liability for accuracy.
- Select the E-Pay button.
- If the error The withdraw on date entered is not valid appears, select OK in the error, and, in the Liability Payment window, change the Withdraw On date to at least 1 business day in advance of the day you are sending the e-payment, then select E-pay.Note: To be debited a day after sending, contact the IRS directly instead of using QuickBooks Desktop to process the payment.
- In the E-Pay Login window, enter your login information.
Note: It's crucial that you enter your login details carefully to avoid having your e-payment rejected by the agency or not processed in a timely manner.
If you have recently changed the bank account for your e-payment, use your new PIN.
- Select Submit.
- You can print the confirmation notice that appears, indicating that Intuit has received your request and will submit your e-payment to the correct agency.
- Select Close.
Questions and answers about e-payments
Check out the following sections to find answers to questions about e-payments.
More information about e-payments
For more information related to E-Pay, see the following: