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E-Pay tax liability payments

Learn about using E-Pay to make tax liability payments in QuickBooks Desktop, and find answers to frequently asked questions about e-payments.

E-Pay is available for certain agencies through QuickBooks Desktop Payroll Enhanced. For information about specific agencies, see Payroll tax compliance

To use E-Pay to file a payment electronically through QuickBooks Desktop you must have:

  • An QuickBooks Desktop Payroll Enhanced subscription with a supported version of QuickBooks Desktop
  • An internet connection
  • The most recent payroll update

In addition, you must have set up E-Pay. For more information about setup, see Understanding E-File and E-Pay

Submit e-payments

Once you have set up E-Pay, you can submit e-payments for tax liabilities from QuickBooks Desktop.

You should submit your e-payments on or before the date and time that appears in the Send By column for each payment.

See Dates affecting e-payment submission and processing.

To submit your e-payment:

  1. From the Employees menu, select Payroll Center.
  2. In the Payroll Center, select the Pay Liabilities tab.
    Select the Pay Liabilities tab in the Payroll Center in QuickBooks Desktop
  3. In the Pay Taxes & Other Liabilities section, select the liability to pay, and select the View/Pay button.
    Select the liability to pay on the Pay Liabilities tab of the Payroll Center in QuickBooks Desktop
  4. Review the liability for accuracy.
  5. Select the E-Pay button.
  6. If the error The withdraw on date entered is not valid appears, select OK in the error, and, in the Liability Payment window, change the Withdraw On date to at least 1 business day in advance of the day you are sending the e-payment, then select E-pay.
    Note: To be debited a day after sending, contact the IRS directly instead of using QuickBooks Desktop to process the payment.
  7. In the E-Pay Login window, enter your login information.
    Enter agency login information in the E-pay Login dialog to use E-Pay in QuickBooks Desktop
    It's crucial that you enter your login details carefully to avoid having your e-payment rejected by the agency or not processed in a timely manner.
    If you have recently changed the bank account for your e-payment, use your new PIN.
  8. Select Submit.
  9. (Optional) Print the confirmation notice that appears, indicating that Intuit has received your request and will submit your e-payment to the correct agency.
  10. Select Close.

Questions and answers about e-payments

Check out the following sections to find answers to questions about e-payments.

You will get an email to confirm the submission of your e-payment.

To ensure that the payment or form is submitted to the agency in a timely manner, it's important to check the status of the e-payment or e-filed form after it's submitted.

That way, you'll have time to handle any issues that may come up.

Processing times vary from agency to agency.

Some tax agencies can take from 24 to 48 hours or longer to process electronic forms or payments, while others process e-payments immediately.

No, QuickBooks Desktop does not allow you to create an unscheduled electronic tax payment.

However, you can create an unscheduled Liability Check to record a payment not made through E-Pay.

More information about e-payments

For more information related to E-Pay, see the following:

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