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RobertPeruzzi
Level 1

Delete an entry under "Pay Taxes & Other Liabilities"

QuickBooks Desktop Pro Plus 2021 > QuickBooks Enhanced Payroll > Employee Center Payroll Center > File Forms tab

1. Quarterly form to create "Report to Complete PA UC-2 Employer's Return for Unemployment Compensation" brings up a practice form which instructs to remotely log in to Pennsylvania Unemployment Center, fill out the online form, and pay the liability there via ACH or by writing and mailing a check.

2. The payroll that I ran during this quarter withheld too much for employers contribution.  That too-high amount appears under the "Pay Liabilities" tab in the "Pay Taxes & Other Liabilities" section.

3.  I logged in to the Pennsylvania Unemployment Center, filled out the online form, and paid the liability there via ACH.  And of course printed the receipt to PDH.

4. I opened the entry under "Pay Taxes & Other Liabilities", and edited the "check" form, and corrected the amount paid to match the receipt.  I also unchecked "To be printed", and set the check number to ACH.  I edited the Memo fields to reflect the receipt filename I printed from the website.

5. The ACH transaction for the correct amount was recorded in the check register correctly.

 

So all should be well, except...

 

The too-high liability is still there as an entry under "Pay Taxes & Other Liabilities".

 

I have tried many approaches to delete this entry.  Please help!

Thanks,

Robert Peruzzi

 

 

 

Solved
Best answer April 03, 2021

Best Answers
MichelleBh
QuickBooks Team

Delete an entry under "Pay Taxes & Other Liabilities"

Thanks for attaching a screenshot, @RobertPeruzzi.

 

I appreciate all the steps you've done in deleting the liabilities. I’d like to share some information about your too-high payroll liability showing on the Pay Taxes and Other Liabilities screen.

 

I'd recommend adjusting the payroll liability amount. This way, the balance will be deleted or disappear on the screen. 

 

Here's how: 

 

  1. Go to the Employees menu, then Payroll Taxes and Liabilities. 
  2. Choose Adjust Payroll Liabilities.
  3. Pick Company Adjustment to remove the balance. 
  4. Enter the Item NameNegative AmountWage BaseIncome Subject to Tax, and Memo
  5. Select Accounts Affected and then OK.

 

After that, run the Payroll Summary report to make sure everything looks accurate.

 

Check out this article for more guidance: Adjust payroll liabilities in QuickBooks Desktop.

 

Additionally, feel free to visit these links about how to handle overpayment and liability reports. 

 

 

Feel easy to drop a comment below if you have follow-up questions about liabilities, @Robert. I'll be here to help. Keep safe. 

View solution in original post

2 Comments
MichelleBh
QuickBooks Team

Delete an entry under "Pay Taxes & Other Liabilities"

Thanks for attaching a screenshot, @RobertPeruzzi.

 

I appreciate all the steps you've done in deleting the liabilities. I’d like to share some information about your too-high payroll liability showing on the Pay Taxes and Other Liabilities screen.

 

I'd recommend adjusting the payroll liability amount. This way, the balance will be deleted or disappear on the screen. 

 

Here's how: 

 

  1. Go to the Employees menu, then Payroll Taxes and Liabilities. 
  2. Choose Adjust Payroll Liabilities.
  3. Pick Company Adjustment to remove the balance. 
  4. Enter the Item NameNegative AmountWage BaseIncome Subject to Tax, and Memo
  5. Select Accounts Affected and then OK.

 

After that, run the Payroll Summary report to make sure everything looks accurate.

 

Check out this article for more guidance: Adjust payroll liabilities in QuickBooks Desktop.

 

Additionally, feel free to visit these links about how to handle overpayment and liability reports. 

 

 

Feel easy to drop a comment below if you have follow-up questions about liabilities, @Robert. I'll be here to help. Keep safe. 

View solution in original post

RobertPeruzzi
Level 1

Delete an entry under "Pay Taxes & Other Liabilities"

Thank you, MichelleBh.

Your solution would have worked, but I misinterpreted it.  I called in to QB help and the Agent walked me through what turned out to be the same steps you told me, but without my mistake along the way.

Many thanks!

Bob P

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