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Level 2

How can I record EFTPS payments I make?

I use Quickbooks Payroll to for all payroll processing. But when it comes time to make Federal withholding payments (through EFTPS) I want to continue to make the payments manually. I don't want to sign up for the e-file through Quickbooks.


When it comes time to record and pay the EFTPS balance due, the only option I have is to print a check to record it in QB. THe problem is that I'm not sending a check. The IRS is debiting my account after I go into the EFTPS system and authorize the transaction.  This results in a check number being assigned that isn't used.


Does this make sense?


Re: How can I record EFTPS payments I make?

Hi there, @NateBoyle!


You can manually assign the check number when you record your payments. I'm here to help you accomplish this.


To start with, you record your payments once you've confirmed and processed it to your EFTPS system. This way, you can avoid getting an unused check number.


In addition, I can walk you through the steps in recording your tax payment made outside QuickBooks. Here's how:

  1. Go to Employees.
  2. Choose Payroll Taxes and Liabilities.
  3. Select Create Custom Liability Payments.
  4. Under Pay Liabilities, select your payroll item.
  5. Choose your credit card account.
  6. Select an expense account.
  7. Enter the amount.
  8. Click Save & Close.

In addition, here's an article you can read to learn more about recording your tax payments: Record Payroll Liabilities Paid with a Credit Card.


Let me know in the comment section down below if you have any other questions. It'll be always my pleasure to help.

Level 2

Re: How can I record EFTPS payments I make?

Thank you for your reply. 


I don't want a check number assigned. That's the trouble I'm having. When it comes time to enter my payment in QB through the "Pay Taxes & Other Liabilities" screen, QB only allows a check number.  I'd like to put in "EFT" or something similar but the software won't let me.


What I'm doing currently is allowing QB to assign a check number (it assigns the next check number in the sequence) then I manually change the number to "EFT" in the register for the checking account.

QuickBooks Team

Re: How can I record EFTPS payments I make?

Hello there, @NateBoyle.


The ability to automatically enter EFT on your liability payments is only available for payments made via EFTPS in QuickBooks. You need not to worry, you can still add EFT when recording the liability payments. Here's how:

  1. Go to Employees.
  2. Choose Payroll Taxes and Liabilities.
  3. Select Create Custom Liability Payments.
  4. Choose the Date Range for Liabilities, then click Ok.
  5. In the Pay Liabilities window, select the following:
    • Bank Account
    • Payroll Item 
    • Review liability to enter expenses/penalties
  6. Click Create

Once completed, you'll be routed to the Liability Check Window (Write Check).

  1. Review the check details.
  2. Chang the check number to EFT.
  3. Click Save and Close

That should do it!

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