I use Quickbooks Payroll to for all payroll processing. But when it comes time to make Federal withholding payments (through EFTPS) I want to continue to make the payments manually. I don't want to sign up for the e-file through Quickbooks.
When it comes time to record and pay the EFTPS balance due, the only option I have is to print a check to record it in QB. THe problem is that I'm not sending a check. The IRS is debiting my account after I go into the EFTPS system and authorize the transaction. This results in a check number being assigned that isn't used.
I don't want a check number assigned. That's the trouble I'm having. When it comes time to enter my payment in QB through the "Pay Taxes & Other Liabilities" screen, QB only allows a check number. I'd like to put in "EFT" or something similar but the software won't let me.
What I'm doing currently is allowing QB to assign a check number (it assigns the next check number in the sequence) then I manually change the number to "EFT" in the register for the checking account.
The ability to automatically enter EFT on your liability payments is only available for payments made via EFTPS in QuickBooks. You need not to worry, you can still add EFT when recording the liability payments. Here's how:
Go to Employees.
Choose Payroll Taxes and Liabilities.
Select Create Custom Liability Payments.
Choose the Date Range for Liabilities, then click Ok.
In the Pay Liabilities window, select the following:
Review liability to enter expenses/penalties
Once completed, you'll be routed to the Liability Check Window (Write Check).