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Level 1

How do I set up accounting as an expense

How do I set up accounting as an expense? By default on my desktop version, accounting classified as income. I am not an accountant. When I try to set up a accounting as an expense, I get this notice:

You are changing this account into an income or expense account.

You will no longer be able to use a register for this account or enter transactions directly into this account.

Which was in response to... see file image

QuickBooks Team

How do I set up accounting as an expense

Hi there, @Rich88


Welcome to the Community. Just a few insights about accounts in the Chart of Accounts. QuickBooks creates your chart of accounts automatically based on the type of company you select when you first create your company file. 


For more details, check out this article: Manage default and special accounts in your chart of accounts


For changing the detail type of account, I'd suggest contacting your accountant. They'll provide you detailed information on the posted account you need to apply in QBO. 


I also have these articles about managing your Chart of Accounts:



 Let me know if you have any other concerns. We're always here to help.  

Community Champion

How do I set up accounting as an expense

I think you're looking for "Accountant" vs. Accounting.  And that usually is automatically created as a sub-account under Professional & Legal Fees. 


Maybe it is there and accidentally got marked as inactive, so it is just hidden.  At the bottom of the Chart of Accounts, check Include Inactive to see all the accounts.  If the Accountant is there, Right Click on it to Edit the account.  Then just UNcheck where it says Make Account Inactive.


If for some reason you want to change Accountant to Accounting, just Right-Click again on Accountant and click on Edit Account and change the name. 

Level 1

How do I set up accounting as an expense


Thanks. I am not seeing any sub-accounts under Professinal Fees in my 2016 QB desktop program (I am only minimally using QB in my solo acupuncture practice). Perhaps I made some beginners mistake and inadvertently got rid of the sub-accounts unter Professional Fees ...or my version doesn't have those sub-accounts by default.

I certainly could simply put fees paid to my accountant under Professional Fees. 

Thanks again,


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