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QuickBooks Team

Re: Update on Re: WA Paid Leave, again

I'm glad to help check why your liability doesn't appear in the Pay Taxes and Other Liabilities tab, @lauriem.


First, check the paycheck list of your payroll and make sure that they are within the quarter's date. As the liability will show up if the setup of the liability is correct and there are payroll generated on the said period.


If there's a payroll created on the said period, you can try verifying and rebuilding your QuickBooks company file to help identify and resolve most data integrity issues within your company file. For the steps, you can refer to this article: Verify and Rebuild Data in QuickBooks Desktop.


Once completed, run the latest payroll updates to ensure taxes and liabilities are calculated correctly. For your reference, you can check this article: Get the latest payroll tax table update.


Keep posted if you have any other questions. I'll be right here to help!

Frequent Contributor *

Re: Update on Re: WA Paid Leave, again

Thank-you for the suggestions, Angelyn

I checked the paycheck lists, verified data integrity and updated qb and still the only liability listed on the Pay Liabilities tab is the Federal 941

Not sure what to do next or maybe it's just something to live with, although this is the 2019 version of Premier Nonprofit and it seems all its functions should be accessible to me

Haven't heard from any other Washingtonians as to their experience, so far, which would be interesting if they vary from mine

QuickBooks Team

Re: Update on Re: WA Paid Leave, again

Thanks for getting back to us, lauriem.


Great job for performing some troubleshooting steps to get the WA liability to show up in your account.


Usually, the liability will appear on the Liability tab after setting up a payment schedule. Since you're still unable to see it, I recommend contacting our QuickBooks Desktop Technical Team. By doing so, they can check if payroll items are set up correctly on your account.


Here's how to get in touch with them:

  1. Go to the Help menu.
  2. Select QuickBooks Desktop Help.
  3. Click QuickBooks support.
  4. Enter a brief discussion of your concern in the Tell us more about your question field, then click Search.
  5. Click Start a Message to chat with our QuickBooks Support Representative.

Let me know how the call goes by leaving a comment below. I'm always around whenever you need additional information.

Frequent Contributor *

Re: Update on Re: WA Paid Leave, again

Appreciate the suggestion, MaryLandT, and will contact support ASAP


Right now my concern is generating a custom liability payment (due 10/31) for this new tax with the following condition: the agency's total is a penny more than what Quickbooks withheld.


So do I need to create a new Payroll Item for this adjustment?


I want to credit the $0.01 difference to a Payroll Expenses account that we use, but I wasn't allowed to access expense accounts when I tried to produce the liability check-only liability accounts showed up in the drop-down list


Hope this question is clear and that somebody can steer me right!


QuickBooks Team

Re: Update on Re: WA Paid Leave, again

Hi lauriem, 


Let me provide you more information about recording your payroll expense and  crediting the difference to a Payroll Expenses account.


Your users payroll permission is limited that's why you're unable to create the transactions. You can let your QuickBooks administrator create the transactions. 


Even if they have full access and are in single-user mode, secondary users that are not the Admin or External Accountant cannot open the Payroll Setup.


I have this link in case you have other questions about payroll: Payroll And Workers.


Feel free to let me know if you have other concerns. I'll be right here to help.

Frequent Contributor *

Re: Update on Re: WA Paid Leave, again

Thank-you for the input, Maria,


I AM the administrator and thus have access to the Payroll Setup.


It seems Intuit programmed Payroll Setup for this new state tax in the update Quickbooks sent earlier this year, as I don't recall entering it myself. It just seems a step or connection is missing to allow it to appear on the schedule of the Pay Liabilities tab


Fortunately I was able to issue a liability check for the required amount after I found an Expenses tab on the Liability Check screen, to the left of the Payroll Liabilities tab. I hadn't noticed it, but poking around in the Help function I saw it referred to, so patient browsing in there can pay off!


QuickBooks Team

Re: Update on Re: WA Paid Leave, again

Hi lauriem,


It's great to hear that you were able to issue a liability check through the expense tab. That would work, too. You can also create a scheduled payment to view your WA Paid Leave deductions in the Pay Liabilities tab. Let me guide you how.

  1. Go to Lists, then Payroll Item List to see if you already have the WA – Paid Fam Med Leave Emp and WA – Paid Fam Med Leave Co payroll items. Make sure to update to the latest tax table. You can read this article for details: Washington Paid Family and Medical Leave (New Tax 2019).
  2. Go to Employees, the Payroll Center.
  3. Under Other Activities, click Manage Payment Method.
  4. Click Benefit & Other Payments, then Schedule payments.
  5. Highlight the WA – Paid Fam Med Leave Emp and WA – Paid Fam Med Leave Co payroll item, then Edit.
  6. Select your agency in the Payee (Vendor) drop-down. Enter your agency's Account # and choose a Payment frequency.
  7. Click Finish, and then Finish to close the QuickBooks Payroll Setup screen.

I've attached a screenshot for you.


Moving forward, you'll see your WA deduction items in the Pay Liabilities tab and make your payments from there. You can refer to this article for the steps on how to adjust payroll liabilities in QuickBooks Desktop.


You can also visit our site about the QuickBooks Desktop Payroll help articles for your reference.


Don't hesitate to reach out anytime if you have other questions.


Frequent Contributor *

Re: Update on Re: WA Paid Leave, again

WA Paid Family and Medical Leave is set up as a tax in our Payroll Setup, as the premiums are withheld like SS and Medicare taxes are, each payroll


Everything seems correctly entered in the setup for the vendor, schedule and method of payment so it's a mystery why it won't show up in the Pay Liabilities tab. But software is often a mystery to me


Thankfully I was able to use Create Custom Payments to produce a check for the agency in time

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