posted
Best answer 08-22-2019
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Hello lauriem,
QuickBooks Desktop supports electronic payment for Washington Paid Family Leave. You'll have to set it up first in the Payroll Center. Let me guide you through the steps.
- Go to Employees, and then Employee Center.
- Double click the employee name to open the Edit Employee window.
- Click Payroll Info, and then click Taxes.
- Click the Other tab.
- Click WA-Paid Fam Med Leave Co line. In the Co. Portion Rate field, enter the company share of the premium portion rate as a whole number.
- Click WA-Paid Fam Med Leave Emp line. In the Emp. Portion Rate field, enter the employee share of the premium portion rate.
- Click OK in the Taxes window.
- Click OK in the Edit Employee window.
Once you're done, go to Employees, Payroll Center, and then Pay Liabilities to pay your premium. Then, click View/Pay.
You can read this article for more information: Washington Paid Family and Medical Leave (New Tax 2019).
Feel free to check these articles for future reference:
Fill me in if you need help with anything else. I'd be sure to jump in anytime.
Hello @lauriem,
I can provide the steps to help you correct your liability payments for WA State Paid Family Leave Premiums.
To do this, let us first correct the employee rate in the Payroll Setup, then make a liability adjustment to add the 73 cent difference. To change the rate, perform the steps below:
- Go to the Employees menu and click Payroll Setup.
- Click Employee List.
- In the Review your Employee list section, double-click the employee name.
- Click Next multiple times until you reach the Enter state tax information for [Employee Name] window.
- Mark the boxes for Subject to WA – Paid Fam Med Leave and update the Emp. Portion Rate and Co. Portion Rate fields.
Once done, make the adjustment for the difference. Pull up a Payroll Detail Review report to
- Go to the Reports menu.
- Select Employees & Payroll.
- Choose Payroll Detail Review.
- Click Customize Report tab (if you want to run a specific report).
- Choose the Display tab and select the date range from drop down list or fill in the From and To dates.
- In the Filters tab, choose Payroll Item from the Filter section. Select Multiple payroll items in the Payroll Item drop-down.(See screenshot.)
- Select the WA Paid Family Leave Emp item.
- Once done, click OK twice.
On the report, review which employee has the discrepancy. You can get the correct calculation by multiplying the total wage base of each payroll items to its corresponding tax rate. To increase the liability in the Payroll Center, create a positive adjustment for the payroll item. Perform the steps below for each affected employee:
- Choose Employees.
- Select Payroll Taxes and Liabilities.
- Choose Adjust Payroll Liabilities.
- Select the correct Effective Date. It should be the same date as the last paycheck of the affected quarter or today's date if doing an adjustment that affects current quarter only.
- Mark the Employee radio button if the adjustment affects the employee's YTD.
- In the Taxes and Liabilities section, click the Payroll Item column and select the correct payroll item to adjust. (Example: WA – Paid Fam Med Leave Emp)
- Enter a positive amount to increase the liability balance.
- Click Accounts Affected, choose Do not affect accounts or Affect liability and expense accounts.
- Hit OK.
Here's an article with the complete steps on how to create an adjustment: Adjust payroll liabilities.
Please update this thread on how it goes. I'll be on a lookout for your response as I want to make sure you're all set.
Welcome back, @lauriem,
I'd be more than happy to help you record tax payments made outside Quickbooks.
Let's create a liability check to clear out your liability balance in the Payroll Center. Please follow the steps below:
- Go to the Employees menu and click Payroll Taxes and Liabilities.
- Choose Pay Scheduled Liabilities.
- On the Pay Taxes & Other Liabilities window, click the tax liability you'd like to pay then select View/Pay. (See sample screenshot)
- Check the payment information then click the Check radio button to avoid duplicate submission of your payment.
- Hit Save & Close.
I'm just a post away if you need me, lauriem. Update this thread if you have additional questions or need further help with processing tax payments. Have a good one!
Hi, @lauriem.
To clarify, have you tried running the report suggested by my colleague @Ryan_M above? it could be that there's an overpayment recorded on previous dates.
You can also read this article for further guidance: Payroll Liability and/or Balance Sheet Report Shows Incorrect Amounts for Payroll Liabilities.
If there are no overpayments, I suggest contacting our support team. This way, they can look into your account in a secure environment and further investigate this.
To contact them:
- Go to the Help menu.
- Select Support.
- Under the Additional resources, click Contact Us.
- Select Need to contact Support? link.
- Then choose Call Us.
You can also visit our Payroll and workers page to learn some tips on managing your payroll.
Don't hesitate to reach out to us if you have any other concerns or questions.
