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Level 1

Pay Sales Tax

I entered my 2018 Sales tax through the Pay Sales Tax feature.  I now need to enter my payment for my 2019 Sales tax.  It shows my bank, check date, Show sales tax through and the starting check #.  I cannot enter anything else on the Pay, Item, Vendor , etc line.  Can anyone give me some advice?

3 Comments 3
QuickBooks Team

Pay Sales Tax

Welcome aboard to the Intuit Community, pjmom60.

QuickBooks automatically charges and calculates sales tax when you create invoices, sales receipts, and other sales forms. The information displayed in the Pay Sales Tax window is pulled from the transactions mentioned above.


In regard to your 2019 taxes, make sure all transactions associated with that period are recorded in QuickBooks. This way, they'll show up as payables in the Pay Sales Tax window.


However, if you've already entered them and the list shows as empty, I suggest you review the Sales Tax Settings and make sure it’s set up correctly. Check out the Setup sales tax in QuickBooks Desktop article to configure it.

Additionally, the following article provides contains detailed instructions on how to troubleshoot unexpected results when managing sales tax: How to resolve common sales tax issues.

Let me know if you have any clarifications or concerns. I’ll be right here to assist further.

Level 1

Pay Sales Tax

The issue was that I hadn't entered my receipts for the year and my bank account was showing as a negative number.  It would not let me pay sales tax with a negative balance.


Pay Sales Tax

Hello @pjmom60,


Let's delete the payment and create a new check for your 2018 sales tax payable. This way, you can pay your 2019 sales tax payable in the Pay Sales Tax window.

  1. Go to Banking.
  2. Select Use Register.
  3. Choose the bank account you used to pay your 2018 sales tax payable.
  4. Find and open the payment check.
  5. Select Delete.
  6. Click OK.

Once done, here's how you can pay your 2018 sales tax payable:

  1. Go to Banking.
  2. Select Write Checks.
  3. Under Expenses, select your sales tax payable account.
  4. Enter the amount of your 2018 sales tax payable.
  5. Click Save & Close.

From there, you can go back and create the payment for your 2019 sales tax payable.


I've got you this helpful article in case you need some about how you can manage your sales tax: Pay and manage sales tax in QuickBooks.


Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Thanks for dropping by.

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