My wife and I have a small business and we pay ourselves typically once a month via direct deposit, all handled by Intuit Payroll. Soon after our payroll runs, a notice pops up in the To Do list saying our payroll taxes our due. Typically I then authorize payment and everything goes smoothly. On occasion, the company is cash poor and we need to skip a pay period where we just don't pay ourselves. I still get a notification that taxes are due. I try to delete those payments due and nothing happens. The next month when we actually pay ourselves I don't get a notice of taxes due because the previous taxes have not been paid. I could just go and pay but that seems ridiculous and messes up all the reports and pay periods. Anyone have a suggestion on how I should skip a pay period but also not pay taxes that are not owed?
Are you using the online version of payroll (QuickBooks Online Payroll or Intuit Online Payroll)?
Taxes in QuickBooks are set based on the IRS and state guidelines. It's likely possible that your location follows the File Zero Wages or Liability Rules, that's why the system posts a reminder to settle them regardless if you process payroll or not.
This publication gives all the data you need to know to ensure compliance with state payroll tax regulations. Go to the Tax Forms section to verify whether you are a zero filer or not. See this sample illustration:
Please update me on what you find. I'll be right here if you need further help about your payroll tax processing. Have a nice day!