When we pay our PR Liab. QB takes us directly to the state/fed website to pay.....
Well, our accountant has paid some through logging into our state/fed accounts and QB has no idea that these have been paid....
Now, we have outstanding PR Liab. :( how do I get rid of these without QB directing me to the state/fed website and them get paid twice?
Oops forgot to mention the payments the accountant made have been recorded in the QB check register.
I have a mess here, and this is just the beginning.
Good to see you here in the QuickBooks Community. @bobbilou.
Let me help guide you on how to record the payment you've made for federal and state agencies in QuickBooks Desktop.
You'll need to process a prior payment to record the payroll liabilities you've paid on the website. This will remove the outstanding balance due showing on your QuickBooks Pay Liabilities window.
Here's how to enter historical tax payments for the current:
For additional reference, you can check this article: Enter historical tax payments in Desktop payroll.
If you need further assistance with the steps, I recommend to contact our QuickBooks Desktop Support Team. They have additional tools to pull up your account and do a remote session.
Here's how you can contact our customer support:
This will get you on the right track. Don't hesitate to leave a comment below if you have additional questions about the prior payment. I'm always here to help.
Hello there, @bobbilou.
I'm here to help guide you record the payments correctly in QuickBooks Desktop (QBDT).
Since the payments were already recorded in the check register, you have to create/record a prior payment. In this case, please ensure to select Affect liability accounts but not the bank account before saving the prior payments.
You can see attached screenshot for additional reference.
To learn more, you may check this article: Enter historical tax payments in Desktop payroll.
In addition, you may check our help articles for future reference about QBDT: Help articles for QuickBooks Desktop.
Please keep me posted if you have any other payroll or QuickBooks questions by adding a post/comment below, I'm just a post away to help you. Wishing you continued success!
Hello there, @bobbilou!
You'll have to select an effective date for your payroll liability adjustment. Let me step in for a moment and help you successfully enter your payroll liability adjustment.
To start with, the screenshot you've shared talked about the effective date of your payroll liability adjustment. With this, you can select a specific date for when it'll take effect into your accounts.
From there, here's how you can continue and record your payroll liability adjustment:
Once done, you can now record your payroll liability adjustment. In addition, I'll be adding as well our detailed guide in recording your payroll liability adjustment.
Let me know in the comment section below if you have any other questions. It'll be always my pleasure to help.
I have a question in regards to this.....I always pay my payroll liabilities separately, directly on the sites where they are due, so I never use the Quickbooks links to pay them. How can I turn off this feature permanently? In other words...I want to see how much the payroll liabilities are, etc, but I don't want the amounts to affect my checkbook, and I don't want the liabilities to show 'past due' all the time?
Thanks for joining this thread, @pristinepeaks.
Let me help share some information about the payroll liabilities in QuickBooks.
Once you've set up the Federal and State taxes, QuickBooks will automatically calculate the payroll liabilities when creating paycheck. The payroll liabilities amount will show on the Pay Taxes & Other Liabilities window and will show as Pas Due if the taxes are set up for pay scheduled.
However, if you'd like to process an advance payment for your payroll liabilities or record the payment you made through website to mark the past due liabilities amount as paid in QuickBooks, you can follow the detailed steps in this article to enter tax payments made for prior tax periods: Enter historical tax payments in Desktop payroll.
For additional reference, you may want to check these articles:
Don't hesitate to leave a comment below if you have additional questions about the payroll liabilities. I'll be around to help.