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Level 1

Prepare 1099's with No EIN; Quickbooks won't allow SSN

I'm trying to prepare 1099's for my husband, a building contractor, to send to his subcontractors, and he doesn't have an EIN because he does not have employees.  The online quickbooks program will not let me continue if I enter his social security number.  How can I use this program to print the 1099 forms? (It won't let me enter just zeroes)

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QuickBooks Team

Prepare 1099's with No EIN; Quickbooks won't allow SSN

You'll need to reformat the TAX ID as a Social Security in the Vendor screen, Magwitch.

 

Here's how:

  1. Click Expenses, and then Vendors.
  2. Click on the name of the vendor
  3. In the top right hand corner, click the Edit button
  4. In the Tax ID box, simply retype the number as a Social Security Number, including the dashes, (in this format XXX-XX-XXXX). By default, the system will format the number as a Tax ID if the dashes are not entered.
  5. Click Save and start the 1099 process again.

NoteYou can always choose to print and mail the 1099’s rather than efile, if they do not want to update the Tax ID format.

 

Let me know if you have other questions.

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Level 1

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Sorry, this is HIS company, so he needs to enter HIS social security number for HIS company, not his subcontractors' numbers.  I had piggybacked on another thread with the same question, and they told me how to do it.  I'll try that tonight.  https://quickbooks.intuit.com/community/Reports-and-accounting/One-of-my-contractors-does-not-have-a...

 

I'll get back to you if this doesn't work.  Thank you!

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Anonymous
Not applicable

Prepare 1099's with No EIN; Quickbooks won't allow SSN

@ShiellaGraceA

The question is about the payer's tax ID:
"I'm trying to prepare 1099's for my husband, a building contractor, to send to his subcontractors, and he [my husband] doesn't have an EIN because he does not have employees."

 

I researched this and it appears that you can file 1099's using your SSN in the PAYER’S TIN field if you don't have an EIN (this is not about the RECIPIENT’S TIN field.)

 

QB Online should allow what the IRS allows, and perhaps it does. QuickBooks Desktop does.  I don't know what to tell the OP - if that will work with Online or not.

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Level 1

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Thank you, BRC, that is correct, this is for the Payer's TIN.  It will not offer me an option other than EIN in the company info fields, and if I type in the SSN it will not allow it.  He is not subscribed to payroll, so I don't know why Quickbooks thinks he has employees. I hope someone can help me today, because tomorrow is the deadline for filing and I don't want to hand write all these forms! 

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QuickBooks Team

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Hello @Magwitch.

 

You've mentioned that you're still unable to save your husband's SSN. Let's try some troubleshooting steps. 

 

You can save his SSN using an incognito window to know if it's a browser issue. Use these keyboard shortcuts to open a private browser:

  • Google Chrome: Ctrl+Shift+N
  • Mozilla: Ctrl+Shift+P
  • Internet Explorer: Ctrl + Shift + P
  • Safari: Command + Shift + N

If you're able to save your husband's SSN using a private browser, you'll need to clear your browser's cache. This way, you can offload some data at the same time optimize it. 

 

If you still can't save his SSN, let's try accessing your QBO account and saving his SSN through another browser.

 

Also, I suggest contacting our QuickBooks Customer Support so they can check your account and help you further.

  1. Go to this link: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose a topic and sub-topic.
  3. Scroll down to Get Phone Number or Start a Message.

Let me know if you have any other concerns using the Reply button below.

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Level 1

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Using the private browser didn't work.  We ended up just taking them to an accountant and paying him to print them for us.  :(

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Level 1

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Wow, QuickBooks is really failing due to this EIN issue.  The IRS says you can leave it blank, so why is quickbooks not allowing us to complete the forms without the subcontractor's ein!! I had to hand write 3 forms and waste $20 at home depot for the red forms.

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QuickBooks Team

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Welcome and thanks for joining this conversation, @ModernizedProperties. It'll be easier if you no longer have to manually write all the tax info on the form when filing 1099.

 

Although the IRS allows you to leave the Tax ID section as blank, the QuickBooks system is already programmed to only let you proceed once the info is completed. This is why we provide a workaround to format the number if you're using SSN as suggested by my peer @ShiellaGraceA  to ensure the system validates the information.

 

That way, you'll be able to complete the process to e-file or print them if you opt for manual submission. You can also refer to this article: 1099 Invalid Information (Invalid tax ID).

 

To be compliant and prepared at tax time moving forward, you can ask your contractors to complete their profile and submit a signed W-9 through QuickBooks. Learn about how it works by reading through this help article: Invite a contractor to add their own 1099 tax info

 

At the same time, I'm also taking note of your feedback and relay it to our developers so they can evaluate our suggestion for consideration on the next updates.

 

Keep me posted if you have additional concerns. I'm always around to listen and help you more. 

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Level 2

Prepare 1099's with No EIN; Quickbooks won't allow SSN

@ShiellaGraceA  has 1693 posts.  Which one is it?  Thx

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Moderator

Prepare 1099's with No EIN; Quickbooks won't allow SSN

Hello ron-mcleod,

 

You can scroll-up on this thread to see what ShiellaGraceA suggested. Or you can click this link below: https://quickbooks.intuit.com/learn-support/en-us/taxes/re-prepare-1099-s-with-no-ein-quickbooks-won....

It will rout you to her suggestion.

 

Keep us posted if you require additional help with this.

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