I'm trying to prepare 1099's for my husband, a building contractor, to send to his subcontractors, and he doesn't have an EIN because he does not have employees. The online quickbooks program will not let me continue if I enter his social security number. How can I use this program to print the 1099 forms? (It won't let me enter just zeroes)
You'll need to reformat the TAX ID as a Social Security in the Vendor screen, Magwitch.
Note: You can always choose to print and mail the 1099’s rather than efile, if they do not want to update the Tax ID format.
Let me know if you have other questions.
Sorry, this is HIS company, so he needs to enter HIS social security number for HIS company, not his subcontractors' numbers. I had piggybacked on another thread with the same question, and they told me how to do it. I'll try that tonight. https://quickbooks.intuit.com/community/Reports-and-accounting/One-of-my-contractors-does-not-have-a...
I'll get back to you if this doesn't work. Thank you!
The question is about the payer's tax ID:
"I'm trying to prepare 1099's for my husband, a building contractor, to send to his subcontractors, and he [my husband] doesn't have an EIN because he does not have employees."
I researched this and it appears that you can file 1099's using your SSN in the PAYER’S TIN field if you don't have an EIN (this is not about the RECIPIENT’S TIN field.)
QB Online should allow what the IRS allows, and perhaps it does. QuickBooks Desktop does. I don't know what to tell the OP - if that will work with Online or not.
Thank you, BRC, that is correct, this is for the Payer's TIN. It will not offer me an option other than EIN in the company info fields, and if I type in the SSN it will not allow it. He is not subscribed to payroll, so I don't know why Quickbooks thinks he has employees. I hope someone can help me today, because tomorrow is the deadline for filing and I don't want to hand write all these forms!
You've mentioned that you're still unable to save your husband's SSN. Let's try some troubleshooting steps.
You can save his SSN using an incognito window to know if it's a browser issue. Use these keyboard shortcuts to open a private browser:
If you're able to save your husband's SSN using a private browser, you'll need to clear your browser's cache. This way, you can offload some data at the same time optimize it.
If you still can't save his SSN, let's try accessing your QBO account and saving his SSN through another browser.
Also, I suggest contacting our QuickBooks Customer Support so they can check your account and help you further.
Let me know if you have any other concerns using the Reply button below.
Wow, QuickBooks is really failing due to this EIN issue. The IRS says you can leave it blank, so why is quickbooks not allowing us to complete the forms without the subcontractor's ein!! I had to hand write 3 forms and waste $20 at home depot for the red forms.
Welcome and thanks for joining this conversation, @ModernizedProperties. It'll be easier if you no longer have to manually write all the tax info on the form when filing 1099.
Although the IRS allows you to leave the Tax ID section as blank, the QuickBooks system is already programmed to only let you proceed once the info is completed. This is why we provide a workaround to format the number if you're using SSN as suggested by my peer @ShiellaGraceA to ensure the system validates the information.
That way, you'll be able to complete the process to e-file or print them if you opt for manual submission. You can also refer to this article: 1099 Invalid Information (Invalid tax ID).
To be compliant and prepared at tax time moving forward, you can ask your contractors to complete their profile and submit a signed W-9 through QuickBooks. Learn about how it works by reading through this help article: Invite a contractor to add their own 1099 tax info.
At the same time, I'm also taking note of your feedback and relay it to our developers so they can evaluate our suggestion for consideration on the next updates.
Keep me posted if you have additional concerns. I'm always around to listen and help you more.
You can scroll-up on this thread to see what ShiellaGraceA suggested. Or you can click this link below: https://quickbooks.intuit.com/learn-support/en-us/taxes/re-prepare-1099-s-with-no-ein-quickbooks-won....
It will rout you to her suggestion.
Keep us posted if you require additional help with this.
I'm having sort of the same issue, but with manually entering a new employee. It's saying the SSN "doesn't look right" and I should try again. The SSN is correct. Can I get around this?
Hey there, @3rriverview.
There are times too much cache accumulated in the system can cause unexpected behavior with the product. This can be the reason why you're getting the error message even if your SSN is correct.
To isolate the issue, let's open your account in a private window. This can help us check if the error is related to the cache issue and fix it. Simply press the following shortcut keys to access this mode:
Lastly, I'm adding here some articles that contain the complete details of preparing and filing your 1099 for your guide:
Please let me know the result of the troubleshooting steps. I want to ensure you're able to accomplish your task in QuickBooks. Have a good one.
Thank you @ReymondO - I have already tried both of those things. I clear the cache everyday and I opened it in a private window. I finally just went back to my desktop (where the new employee was entered) and re-exported. That works for now, but when we start hiring for summer, you'll probably hear from me again.