Print 3-part 1099s in QuickBooks Desktop

so a QBD Premier 2018 (release 17_19) can not be updated and thus new to UPGRADE to a 2022 ver$ion ?

Hi there, bitchindad.

Allow me to provide some information about the right process for printing the 1099s.

If you're using QuickBooks Desktop Premier 2018, ensure that you installed the new version successfully. Doing this will update your file automatically. This way, you'll be able to print and file the 1099 form.

This is different than upgrading your company file after you switch to a newer version or edition of QuickBooks Desktop.

To update QuickBooks to the latest release, you can follow the steps shared by my peer @MonicaM3.

If you have other queries about the 1099 E-file process, check out this article: 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.

Please know that I'm just a reply away if you need any further assistance on preparing your 1099s. Wishing you and your business continued success. 

Hello - I've tried all of the suggestions and I still can't print the 1099 NECs on the 3-part forms.  I am working on Quickbooks Desktop Pro Plus 2022.  I have updated twice to get the latest release and I am unable get the release you are showing above for the QB 2022. 

My latest Release is: Quickbooks Desktop Pro Plus 2022 Release R3P (64Bit)

Please let me know if there is further steps to take. 

I appreciate for taking the time to update your QuickBooks Desktop, wrightlinknow1.

Updating QuickBooks to the latest release allow you to print NEC 3 pages form. Please ensure to select the Rest Update checkbox. It ensures that you have the recent feature and fixes.

Let's try to update one more time.

Here's how:

1. Go to the Help menu, then Update QuickBooks Desktop.
2. Click the Update Now tab.
3. Put a checkmark on the box beside Reset Update.
4. Hit Get Updates.

Once done, you can close QuickBooks and then restart your computer.

If the issue persists, I suggest reaching out to our Support Team. They can do a screen sharing and investigate this further.

On the other hand, you can review the following articles below additional steps on how to fix printing issues while working with QuickBooks:

• Resolve printing issues
• Troubleshoot PDF and Print problems with QuickBooks Desktop

If you have further questions about your 1099-NEC form, let me know by adding a comment below. I'm more than happy to help. Stay safe!

@MonicaM3 

My 1099-NECs are printing 3 per page just fine however the envelopes sent with them from Intuit don't work.  How can I get the correct envelopes?

Hi there, @nkwest.

Could you please tell me what the specific error message is that you're seeing when you print the form? As a result, I'll be able to provide you with the best advice on how to deal with the problem.

Before that, make sure to update QuickBooks Desktop to the latest release.

In order to fix, common printing issues, go through these steps:

Ensure your printer can print outside of QuickBooks. Use notepad to test it out.

1. Click on Start and go to Notepad.
2. Fill in some text and select File, then Print.
3. Choose the correct printer and click on Print.

In case it won't work:

1. Turn off the printer, restart your computer, and then turn the printer back on.
2. Ensure the printer paper is loaded correctly.
3. Choose the Windows Start button, browse to the Control Panel, and double-click Printers and Faxes.
4. If the printer is Offline, right-click the printer and click on Use Printer Online.
5. Double-click the printer and if there are print jobs displayed in the queue, choose Printer, then Cancel All Documents.
6. Close the window.
7. Right-click the printer, select Properties, and hit Print Test Page.

If you're able to print it on Notepads, read this article containing a new fix for QBTD: Fix common problems and errors with the QuickBooks Desktop Tool Hub.

If the issue persists, I suggest reinstalling QBDT using the clean install feature.

Fill me in whenever you need extra help with 1099 or QuickBooks. It's my pleasure to always help. Have a good one!

LeizyIM,

Latest releases all done- no change as still shows two part 1099 print (not three part for year 2021)

IS IT NECESSARY TO HAVE TO BUY NEW VERSION as I am using for multiple companies the  QBD Premier NP 2018 release R17P ?

Hello @bitchindad,

Thank you for posting here in the Community. I can provide clarification about printing 1099s in QuickBooks Desktop.

Yes, you'll need to upgrade your QuickBooks Desktop to correct the printing. Fully supported products are required to receive the latest security patches and updates for 1099.

The patches that product engineers release will contain critical fixes. For the older versions like the one you have, updates are unavailable.

Check out this link to know more about the QuickBooks service discontinuation: QuickBooks Desktop service discontinuation policy and upgrade information.

Also, I've attached an article you can use to learn how to run the upgrade tool for QuickBooks Desktop: Upgrade QuickBooks Desktop Pro Plus, Premier Plus, or Enterprise.

Click the Reply button anytime you have additional questions about the process or printing forms in QuickBooks. Have a great day ahead.

I have followed all of these instructions and still cannot get it to work.  When restarting my QB, I never receive a prompt to accept the option to install the new release.  I am using QB Desktop Pro 2020 Release R13P.  Two lines below the Product line, underneath the word ACTIVATED it reads R13_28.

Where do i go from here?

Hello @vinish.

I’m here to help you get your QuickBooks updated. Thanks for sharing your release and version. We need to get you up to version 39.

Do you have a strong internet connection? Are you in single-user mode? Can you disable any firewall you may have, please? Next:

1. Close your company files and QuickBooks.
2. Open the Windows Start menu.
3. Search for QuickBooks Desktop. Right-click the icon and select Run as administrator.
4. While on the No Company Open screen, go to the Help menu and select Update QuickBooks Desktop.
5. Go to the Options tab. Select Mark All and then select Save.
6. Go to the Update Now tab and select the Reset Update checkbox.
7. When you're ready, select Get Updates.

When the update finishes, close and reopen QuickBooks Desktop. To install the updates, select Yes.

When the install finishes, restart your computer.

If, after you’ve tried running as the administrator, marking Reset Updates, and restarting,  you’re still not getting the updates, the next step would be uninstalling and reinstalling QuickBooks.

Let me know how it goes. I want to be sure that we get your QuickBooks updated so you can print those 1099s.

I'll be a quick click away!

I don't have a problem with the form.  The envelopes that were sent with the forms do not work with the 3-up forms.  Does Intuit have the correct size envelope?

Good morning, @nkwest. 

Thanks for taking the time to follow along with the thread and sharing your concerns. 

I wanted to chime in to let you know that you can order new envelopes for the 3-up forms. I've included the link below to order. 

• Order 1099 NEC & MISC Forms

If you're unsure about ordering, you can also contact our sales team directly by using the phone number below. 

• (888) 236-7517 

Please let me know if you have any questions or concerns. I'm always around to lend a hand. Take care! 

Thank you and that is where I ordered them but the envelopes are too large for the smaller 1099-NEC.  They only fit the 1099-MISC form. 

I have an interesting problem running QB 2022. We had all of our 1099-NECs ready to go and did the update so we can print 3 per page. The printing worked but it changed the numbers on ALL of my 1099-NECs.

For our independent contractors we include only wages on their 1099-NECs, but now QB 2022 has inputted all of their expenses and NONE of their wages. Any ideas??

Hello, mattro23.

I'd like to add some additional info to help with your concern.

Let's make sure to sign in as the Master Admin in the company and since you have update your QuickBooks release, we can do the Verify and Rebuild Data. Doing this can help determine any issues within the company file and fix them.

To Verify, here's how:

1. Go to Window > Close All.
2. Click File > Utilities > Verify Data. If you see:
   • "QuickBooks detected no problems with your data," no further action is needed.
   • A specific error message, there may already be an article for it. Try searching for it in our QuickBooks Desktop support site for specific instructions.
   • "Your data has lost integrity," indicates there is data damage in the file.  Continue to the steps below to Rebuild Data to correct the problem.

   Note: Assisted Payroll customers should consult an Assisted Payroll agent before running Rebuild Data.

To Rebuild, you can follow these steps:

1. Go back to File > Utilities > Rebuild Data. You will receive a warning message to backup your company file, press OK.A rebuild requires a company file backup beforehand because in rare cases the process may need to delete transactions or list entries to fix the file.  A backup of your company file will ensure you have a secured copy of your company file before any changes are made to it.
2. Select where you want to save your backup, then click OK at the bottom of the QuickBooks Desktop Backup window.
   • If the backup fails, select Cancel at the Rebuild prompt and contact Payroll Support for additional assistance.
   • If a message asks if you want to replace another backup file, select NO. Enter a new name in the File name field and click Save.
3. The Rebuild Data utility starts as soon as the backup is finished.
4. Click OK when you get the message "Rebuild has completed".

Here's an article for reference: Verify and Rebuild Data in QuickBooks Desktop.

Once done, try printing the 1099 NEC form and check to see if the numbers are correct and wages are included.

To learn more about the 1099 form and other year end task, please feel free to read these articles:

• Create and file 1099s with QuickBooks Desktop 
• Understand which contractors need 1099s

• Year-end guide for QuickBooks Desktop

Please keep me posted on how it goes. I'll be around to help you out some more. Take care and stay safe!

Thank you for replying so quickly.

I was able to follow your steps and verify data and there were 5 errors, but the rebuild was able to fix them. I ran a detail 1099 report and all my numbers were back to normal (corrected). However, now when I try to print them, only 10 of the 80 print. It is quite weird because its only printing 1099s for partnerships, it's printing none of my independent contractors, even though they are all well above the $600 threshold. I have about 70 1099s for independent contractors.

Any ideas for this issue?

Appreciate the update, @mattro23. I'll help make sure you're able to print 1099s.

Since the troubleshooting discussed above doesn't allow printing 1099 for independent contractors, I recommend contacting our Customer Care Support. You can work with one of our specialists to let our engineering team investigate why your forms are still not printed as expected. I'll show you how.

1. Go to the Help menu.
2. Select QuickBooks Desktop Help.
3. Click Contact Us.
4. Under What can we help you with?, select Search something else.
5. Enter Printing 1099 Forms in the  Tell us more about your question: field.
6. Select Search.
7. Click Message Us.

I want to include that reaching out to our specialists online is best during business hours from 6 AM-6 PM PT Monday-Friday. Use this article to learn more: QuickBooks Desktop Payroll Support.

I'm adding this reference for tips and guides to utilize in preparation for the coming year-end: Complete Certain Tasks in QuickBooks Desktop and Payroll to Prepare for the New Fiscal or Calendar Y....

Let me know in the comments below if you've got questions about your taxes and forms. I'll be here ready to lend a helping hand. Take care always!

Thanks for replying! I did contact support and after speaking to 3 separate support staff I was finally given a number to speak with someone about QB Enterprise.

I was able to find my missing payments, they had been mapped to the 1099-MISC fields. However, when I go to the MISC mapping it won't let me change the accounts I need to change. I was planning to drop down and hit Omit from 1099 and then go back to the NEC section and add them back in. The problem is that all these accounts in the MISC section of the wizard say "Box 1: NEC" and the drop down is greyed out, so there is no way for me to change it to Omit.

I spoke with enterprise support and they are just searching online for a solution and reading me message board instructions. No luck, what a disaster. 

I am just going to make a template and type them up for this year since we are under 250 and don't have to e-file.

Hi. Thank you for the information.  I had performed all of the steps you defined already.  I figured I would have to update anyway.  I have been pulling my hair out.  I have several clients using several versions of QuickBooks.  Most are still in QB 2019 or QB 2020 or QB 2021.  Well I found out I could not print out a client's 1099-NEC

s in QB 2019.  But at least the 1099's would print.  In order to print the 1099-NEC's, I upgraded the company file in to QB 2020.  The release is correct.  However, when i go to print the 1099-NEC's, they do not print.  A PDF does not create.  The screen will flash quickly as if it is going to print.  But it will not print.  I even tried uninstalling and reinstalling the software.  I have already spent probably 4-5 hours yesterday and today trying to resolve this issue with no success.  I'm hoping you can help.  Thank you!

Lawrence Caplan, CPA

Hi there, LCaplan.

I appreciate performing some solutions and contacting our support agent to get this sorted out. When printing forms in QuickBooks, renaming the QBPrint.qbp file can resolve printing issues with 1099s. Then, we can run the QuickBooks PDF & Print Repair Tool to fix the damaged components on your PDF file. Here's how: 

1. In the QuickBooks Tool Hub, select Program Problems.
2. Choose QuickBooks PDF & Print Repair Tool. Then, it will take about a minute to run.
3. Attempt to print, email, or save as a PDF from QuickBooks Desktop again.

We can also follow the steps in this article to troubleshoot problems when printing forms in your software: Troubleshoot PDF and Print problems with QuickBooks Desktop. If the same thing happens, try opening another company file to check if you're having a problem with only one file and not the program itself: 

1. In your QuickBooks, go to the File menu at the top left.
2. Choose Close Company.
3. In the No Company Open window, click the drop-down arrow in the Open a sample file icon.
4. Choose a sample file and click on it.

Then, try printing the 1099 form again. If the same thing happens, there may be damaged data on the company file you've been working with causing the software to shut down when printing. We can run the Rebuild Data tool is built-in to fix any company file data issues. Just follow the detailed steps in this article: Fix data damage on your QuickBooks Desktop company file. We can also repair your QuickBooks Desktop to fix any damaged components in the software.

If the problem persists, I'd recommend contacting our Technical Support Team. I know you already contacted them, however, this is the best option we have for them to further investigate what's causing the issue. Just provide the reference number for them to review your case. Here's how;

1. Open QuickBooks Desktop.
2. Go to the Help menu, then select QuickBooks Desktop Help.
3. Click Contact Us.
4. Enter "Unable to Print 3-part Form 1099.", then select Let's talk.
5. Choose a way to connect.

We can check out some of these guides below for some additional insight about 1099-MISC and 1099-NEC forms. 

• How to modify your chart of accounts for your 1099-MISC and 1099-NEC filing
• What is a 1099 and do I need to file one?
• What payments are excluded from a 1099-NEC and 1099-MISC?

Drop a comment below if you have follow-up questions or concerns about payroll forms. I'll be here to assist you. Take care and have a wonderful day ahead. 

I tried EVERYTHING as well, turns out something went right and it "unchecked" my MISC Clients as being "eligible for 1099". Only then did it work and after I printed the forms I rechecked the MISC clients boxes so I could run MISC. Cos I never had a problem with MISC. 

If you're going through the "Select your 1099 Vendors" screen in NEC and you see your MISC vendors and you uncheck them-thats not enough. Go to their Information screen and uncheck "eligible for 1099" on the tax settings screen first.. 

I’m running Quickbooks Desktop Pro 2021 Release R8P have followed all of the instructions and cannot print the 3 part forms. I do NOT do payroll. 

Hi Leslie118,

You'll want to contact our QuickBooks Desktop Support for options to file a 1099 form without payroll. They are open on weekdays from 6 AM to 6 PM PT.

If you have other concerns, feel free to leave a comment below.

I did all the steps recommended and it still does NOT work.

Please fix this as it appears all versions (old and new) are encountering the same problem.