Showing results for 
Search instead for 
Did you mean: 
Level 1

Printing W-2s- recovering print dialogue box

I created W-2s and printed copy B and 1 on my pre-printed forms but I did not get copy D or C printed before a technical snag closed the print dialogue box.  How do I get back to print those forms?

1 Comment 1
Tori B
QuickBooks Team

Printing W-2s- recovering print dialogue box

Hey there, @aclsism.


Welcome to Community. I'm happy to assist you with printing the D and C copies of your W2s.


I recommend to go through the process of printing them again to have dialogue box to repopulate to print the D and C copies.


To do this:



  1. Go to the Payroll Tax Center (PTC) from your QuickBooks file:
    • Choose Employees > Payroll Center.
    • Click the File Forms tab.
    • Click View/Print forms & W-2s.
    • Enter Payroll PIN. Click OK.
  2. Go to the W-2 page. If you do not see a list of employees, click View/Print W-2 forms for all years.
  3. Click the employee's name to open the W-2 form you want to print. (If the W-2 does not open, hold down the Ctrl and Alt keys while clicking the employee W-2.)
  4. If prompted, select View Reprints. (This adds the REISSUED STATEMENT watermark to the W-2.) Click Continue. (If you are not prompted, the REISSUED STATEMENT watermark automatically appears on the W-2 form).
  5. When Adobe Reader opens the W-2 form, print it on the correct perforated paper.

If you have further questions or concerns, feel free to reach back out anytime. I'm always here to lend a helping hand. Take care!

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us