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Level 1

QB will not allow me to post a debit to the Sales Tax Payable account

We are on the cash basis and enter our deposits as received on the Deposits form, and expenses directly from checks and not through a purchase journal.  QB 2016 for the MAC.

We very occasionally have a sale that is subject to Sales Tax, the first time in 2017. I recorded the sales tax received from our customer in a newly set up current liability account, Sales Tax Payable. I am now attempting to enter the payment of the sales tax to the state and debit the Sales Tax Payable Account but QB will not allow me to do that, either  by recording a check or by Journal Entry. How do I do this?

BTW, in Preferences I checked the box that slaes are not subject to sales tax.

Thanks.

Solved
Best answer 12-10-2018

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Highlighted
Level 15

QB will not allow me to post a debit to the Sales Tax Payable account

Do not try to use the special Sales Tax account or functions Manually. Turn off that function and manage this using your own Liability account, and name it accordingly, such as Manual Sales Tax.

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10 Comments
Highlighted
Level 15

QB will not allow me to post a debit to the Sales Tax Payable account

Do not try to use the special Sales Tax account or functions Manually. Turn off that function and manage this using your own Liability account, and name it accordingly, such as Manual Sales Tax.

View solution in original post

Highlighted
Level 1

QB will not allow me to post a debit to the Sales Tax Payable account

I'm sorry, but I do not understand. All I did was create an account called Sales Tax Payable
Highlighted
Level 1

QB will not allow me to post a debit to the Sales Tax Payable account

Does having the words "sales tax" in the account name automatically make it "special"?
Highlighted
Level 15

QB will not allow me to post a debit to the Sales Tax Payable account

"QB is for some reason assuming I'm trying to pay sales tax."


Did you set them up as the Sales Tax Agency? I keep pointing out you would Avoid (or Stop) Using any of the program's "Sales tax" functions at all. You and the program are Fighting over who is In Charge of Sales taxes. You need the program to not even consider that this has Anything to do with sales taxes; you want this to be Manual Liability. That name would be just a Vendor as a Payee name you intend to use. If you turned on (enabled) sales taxes, if you set up anything and checkmarked or selected or enabled or specified this has anything to do with Sales taxes, you are conflicting with the Program trying to manage Sales Taxes as a Function.


Highlighted
Level 1

QB will not allow me to post a debit to the Sales Tax Payable account

And I keep tryng to explain that I did not do any of those things. I only created a new laibility account. In any event, I followed another's advice and reposted the transactions to a new liability account without the words Sales Tax and all is well. But what a pain. Thank you for trying to help.
Highlighted
Level 15

QB will not allow me to post a debit to the Sales Tax Payable account

The function of Sales Tax is specific to the program's tools that it uses and manages. You can set up your own Other Liability and Name it.

Highlighted
Level 1

QB will not allow me to post a debit to the Sales Tax Payable account

All I did was create a liability account called Sales Tax Payable, nothing else. I had no trouble entering credits to this account when we sold merchandise but now cannot enter a debit to record the remittance of the sales tax to the state.  I cannot even enter the payment of payroll taxes since the payment is to the same payee.
Highlighted
Level 15

QB will not allow me to post a debit to the Sales Tax Payable account

Now that you started a Duplicate of this topic, I will close this one. There was no need to start it Fresh.

Highlighted
Level 15

QB will not allow me to post a debit to the Sales Tax Payable account

I don't understand why you would post Payroll taxes to an account you set up for Sales Taxes.

 Are you familiar with littlesquare:

http://www.qblittlesquare.com

Highlighted
Level 1

QB will not allow me to post a debit to the Sales Tax Payable account

Sorry, you misunderstand. The payee of sales tax and payroll tax is the same state agency. When I enter the name of the agency on the check, QB is for some reason assuming I'm trying to pay sales tax.

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