How do I post an Excise Tax payment in Sales Tax Center if no sales tax is due for that period, and I can't change "start of year" to include a month that did have ST?

wkenzb4me · ‎August 26, 2020

MaryAnn_E · ‎August 26, 2020

Hello there, @ wkenzb4me.

You can’t create a sales tax payment without payables. You can create an expense to record the tax payment. Let me show you how.

To record the payment as an expense:

From the left menu, select Expenses.
Update the date of payment in the Payment date field.
In the Amounts are field, select Out of Scope of Tax from the drop-down list.
Under Account details, on the first line, select the appropriate Tax Suspense account, representing the tax to pay, from the drop-down list in the Account field.
Enter the amount in the Amount field.
Select Save.

You might also want to read this article to learn how to manage sales tax payments: Manage sales tax payments in QuickBooks Online.

Please let me know if you have other concerns. I'm just around to help. Take care always.

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Nick_M · ‎August 26, 2020

Hi there, wkenzb4me.

Thanks for dropping by this afternoon. QuickBooks Payroll supports electronic payments and filing for payroll liability taxes. However, we're currently unable to set up excise taxes for e-processing. Here are the supported forms and liabilities for E-File and E-Pay in QuickBooks:

Federal 940 and 941/944 payments
Federal Forms 940, 941 and 944
Federal Forms W-2 and W-3
Selected State Taxes and Forms

I would recommend that you reach out to your accountant, that way they can help you enter it into your books and file it. Additionally I'm providing you with a helpful article highlighting how to pay and file taxes.

If you have any other questions, feel free to post here anytime. Thank you and have a nice afternoon.

wkenzb4me · ‎August 26, 2020

Nick, thanks for answering, I'm not talking payroll, but Sales and B&O Excise Taxes in WA state that need to be reported and paid together. It has been over a year now since we have sold any retail in WA so I can't just go to Sales Tax Center, change the "Start of Year" to a month where a sales tax amount existed so it will bring the months up - now it just says "No tax information to show because you have no sales tax for the selected period" and I can't do that. Before I would just enter zero in the "Sales Tax Payment" box and the B&O Tax under "Adjustment" and entered the corresponding G/L for the "adjustment." The tax is actually paid on the State's website, I'm just recording the payment. I could just do "expense" and take it to the correct G/L but then the payment doesn't show in the Sales Tax Center with the payments for Jan-June this year. Is there a way besides going into a prior month, doing a "fake taxable invoice" so a sales tax amount shows up, posting my payment, then going back and deleting that fake invoice? I'm getting tired of these time- and brain-consuming Quickbooks Online workarounds!!! help! Thank you very much, Karen

MaryAnn_E · ‎August 26, 2020

Hello there, @ wkenzb4me.

You can’t create a sales tax payment without payables. You can create an expense to record the tax payment. Let me show you how.

To record the payment as an expense:

From the left menu, select Expenses.
Update the date of payment in the Payment date field.
In the Amounts are field, select Out of Scope of Tax from the drop-down list.
Under Account details, on the first line, select the appropriate Tax Suspense account, representing the tax to pay, from the drop-down list in the Account field.
Enter the amount in the Amount field.
Select Save.

You might also want to read this article to learn how to manage sales tax payments: Manage sales tax payments in QuickBooks Online.

Please let me know if you have other concerns. I'm just around to help. Take care always.

wkenzb4me · ‎August 26, 2020

MaryAnn, thanks for responding, I am using QB Online so went to the link; your options in print didn't correspond to what I was seeing onscreen. The problem is that WA State is paid sales tax collected from customers and due monthly AND a monthly B&O tax that is also due on their same online form on the same online payment. So no problem, to post the payment "make an adjustment" and add the B&O in the Sales Tax Center. Except now it's been a year since we collected any sales tax, just service income, so now there is "No tax information to show because you have no sales tax for the selected period" but it won't even let you select a period as none of them show up because there is no sales tax history. It would be helpful if the history wasn't hidden just because there was no sales tax. Just saying, if you have any connections! :o) I did however come up with a workaround. Posted a small taxable invoice to a test customer, dated 2 months earlier, so the months would show up again in Sales Tax Center, selected July 2020, recorded my payment made online on their website, then went back and deleted the "fake" invoice. Now go back to Sales Tax Center, and there is my payment listed in the list with the others. Success! It would be nice not to have to come up with workarounds though, huh? Thanks!

AlexV · ‎August 26, 2020

Thanks for the update, wkenzb4me.

It's great that you're able to record it now.

If you have other concerns, please post again here. You may also visit our QuickBooks Online Help page for more articles and references for managing your business.

Stay safe and healthy!

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How do I post an Excise Tax payment in Sales Tax Center if no sales tax is due for that period, and I can't change "start of year" to include a month that did have ST?