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Level 1

Sales Receipts



I'm entering Sales Receipts for our end of day sales.  I have our sales tax set up.  However, when I enter the end of day amount, I have to manually divide out the tax amount so that the Sales Receipt goes to zero.  Is there a way that QB will do it automatically?  Please see attachment for an example.

6 Comments 6
Not applicable

Sales Receipts


For  QB Desktop - In Edit / Preferences under Sales Tax / Company Preferences

turn on "Allow Tax inclusive (gross) prices"

Now a "tax inclusive" checkbox option will appear in the header of your SaleReceipt

set that tick then enter the gross total receipt with tax code.  The tax amounts will be calculated but not added.  Note that all the receipts (per line) must but subject to the same taxes.

If you sell more than one tax status then you'll have to split the days receipts onto several lines.


However - whatever you are doing with the bank account line on the SR isnt right...

The SR itself should be set to point into a bank account and the total of the SR should be the real cash receipt (deposit) amount - not zero .


Level 1

Sales Receipts

Thanks for your reply.  For whatever reason, I don't have that "tax inclusive" option.


Level 1

Sales Receipts

Thanks for your help.  For whatever reason, I don't have the "tax inclusive" option."  See attached screen capture.

QuickBooks Team

Sales Receipts

Hello there, @Emily9.


Thanks for getting back to us and attaching a screenshot. I'm here to help you more with setting up your sales tax on the sales receipts.


You're already on the right track with turning on sales tax. On the same screen, you have the option to set up and create sales tax items. Just click the Add sales tax item button. Another, make sure that the Tax Rate (%) field has information.

Next, verify that there's a tax code set for the products and services:

  1. On the top menu, click Lists.
  2. Choose Item List.
  3. Double-click the item.
  4. Go to the Tax code field to verify.
  5. Update the information if necessary.

Lastly, go to your Sales Receipt screen:

  1. On the top menu, click Customers.
  2. Choose Enter Sales Receipts.
  3. Enter the customer name.
  4. Select the product/services.
  5. There's a designated Tax column for each item. You can decide if it's taxable or not.
  6. Go to the Tax field and select the appropriate tax type.
  7. Click Save & Close.

That should guide you on how QuickBooks automatically calculate the sales tax, @Emily9.


Please let me know how it goes or if you have any follow-up question about sales tax or sales receipt. I'll be here if you need further assistance. Have a wonderful day!

Not applicable

Sales Receipts

So  - where is the 'tax inclusive' pricing option hiding in that version of QBDT?

In QB2017 it works thus >

Preferences - Sale Tax Sale Receipt (tax incl)

QuickBooks Team

Sales Receipts

Thanks for mentioning my name, @Anonymous.


I can see with the screenshots you've attached that you're subscribing to our Canada version.


Currently, the option to tick the Allow tax inclusive (gross) prices and costs to be entered box is not available with QuickBooks Desktop USA. 


Thanks for dropping and sharing your expertise with us. If there's anything else I can do, just keep me posted. Wishing you all the best!


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