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DebJC
Level 1

Sales tax Quickbooks desktop

I have Nevada sales tax and California sales tax listed as different items in my item list.  They are also listed separately on my chart of account.  However, both items show up in the sales Tax Payable/Nevada account (in my chart of accounts), and all of the sales tax postings end up in the Nevada liability account.  What am I missing?

7 Comments
Candice C
QuickBooks Team

Sales tax Quickbooks desktop

Good Morning, @DebJC

 

I've got you covered. Let's work together and see what's missing from your sales tax set up for all the postings to show up in the Nevada liability account instead of some in the California account.

 

To give you the best answer to your question, can you please provide some screenshots that review the setup of your sales tax and the chart of accounts? After I've received this information, I'll be able to get a better understanding of why it may be occurring in your QuickBooks Desktop (QBDT) account. 

 

In the meantime, you can check out these articles that give some guidance on sales tax and will help your business in the future. 

 

 

After I look over the screenshots you gathered, then I'll be able to determine the best solution for your business. I want to ensure that you get back on track as soon as possible. The Community is always here to have your back. I'll be waiting for your response. 

DebJC
Level 1

Sales tax Quickbooks desktop

 
DebJC
Level 1

Sales tax Quickbooks desktop

 
DebJC
Level 1

Sales tax Quickbooks desktop

How do I change these accounts to the California Sales Tax account, instead of Sales Tax Payable/California?  I can't find anywhere that will give me that option.

RenjolynC
QuickBooks Team

Sales tax Quickbooks desktop

I appreciate your time getting back here, DebJC.

 

I've got the steps you need. You can edit the sales tax item name by following these steps:

 

  1. Go to Lists > Item List.
  2. In the Item List window, search for the Sales Tax Item. 
  3. Right-click on the sales tax item and select Edit Item.
  4. Edit the Sales Tax Name and Description.
  5. Hit OK.

Here's a sample screenshot for a visual guide:

 

 

You can also read this article for more information: Set up sales tax in QuickBooks Desktop.

 

I'm here if you have more questions about sales tax or other concerns with QuickBooks Desktop. Have a good day!

 

DebJC
Level 1

Sales tax Quickbooks desktop

I am trying to change the liability account this item is associated with, as per the accounts circled in red.  I need Nevada sales tax items associated with Nevada sales tax liability, California sales tax items associated with California sales tax liability.  I don't find anywhere to edit that.  Thank you.

Rose-A
Moderator

Sales tax Quickbooks desktop

It's good to see you again here in the Community, DebJC.

 

When creating a sales tax item in QuickBooks Desktop, the system uses the Sales Tax Payable as the default account. Changing and assigning it to another account is currently unavailable.

 

If you need to map your sales tax to those liability accounts, I'd suggest consulting and working with your accountant. This is to ensure your books is 100% accurate.

 

While QuickBooks aims to find new ways to make sure that your product meets your needs, I'll be sure to take note of these ideas. For now, you can visit the What's New section on your QuickBooks Desktop, to be updated with our latest news including product refinement.

 

Additionally, you can bookmark this link: Resource Hub. This will provide you with resources and videos about managing your QuickBooks Desktop account, income, expenses, inventory, and running reports.

 

If you have any other questions or need anything else in QuickBooks, let me know in the comment below. I'll be more than happy to help you in any ways I can. Have a lovely day!

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