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Level 1

Sales Tax

Ok - Need some assistance.  I'm a retail shop.  Collect sales tax through POS.  Not through QB.  No invoicing.


When I make my daily deposit into QB, I break it up into "sales tax payable" with taxes collected for that day, assign to my state agency and the rest goes to income.


So, now it shows up on my unpaid bills report ( where I want it).


But, it doesn't show up when I go to "pay vendors" or when I go to "pay sales tax".   What am I missing?  I simply want it to flow in and flow out.


Any help is GREATLY appreciated.



5 Comments 5
QuickBooks Team

Sales Tax

Hello, @atvmom40.


When recording a deposit to a sales tax payable account, it'll show up as payable when going to the Pay Sales Tax window. If it isn't showing up from there, I recommend, selecting the correct date from the Check Date column.


Here's how:


  1. Select Sales Tax from the Vendors tab, then click on the Pay Sales Tax menu.
  2. On the Pay Sales Tax window, adjust the date under Check Date.

a1.PNG a1 2.PNG a1 3.PNG


After these steps, you will now be able to locate the sales tax recorded. For additional reference about paying sales tax in QuickBooks Desktop, check out this article.


Get back to me if there's anything you need assistance with. I'm here to help however I can. Keep safe!

Level 1

Sales Tax

Thanks, but that solution doesn't get me what I need.  It just shows a negative amount from past payments to the vendor.  It does not show any of the deposits made since January.  I'm at a loss.  I'm really not accounting challenged either, so it's driving me crazy!  Any other suggestions?

Kristine Mae
QuickBooks Team

Sales Tax

You have me, Atvmom40. I'll help you take care of it. 


I can think of one thing. Let's pull up the Sales Tax Liability report. It will show the sales tax payable per vendor. From there, we can see the deposits. Here's how:

  1. Click Reports.
  2. Go to Vendors & Payables.
  3. Select Sales Tax Liability.
  4. Change the date to This Calendar Year.

If you can see the deposits you created, let's go back to the Pay Sales Tax window. Change the Check Date to January and December as the Show sales tax due through date. 


Then, select the sales tax and pay it.


Get back to this thread if you need more help with this. We're just around for you.

Level 1

Sales Tax

Well, it doesn' show any tax liability to pay.  So, I'm wondering if I have the account set up wrong in my chart of accounts.  I know it's somthing little and stupid, so appreciate anything else you can think of for me to check.

QuickBooks Team

Sales Tax

Hi there, atvmom40.


I understand that you really want to fix this.


The most possible reason for this behavior is the wrong details when you record it. You'll want to open the deposit you've made and review it. We have to make sure that the accounts, the dates, and other details are correct.


I've added this link for more details about sales tax in QuickBooks Desktop.


Please leave a comment again if you need anything else. Have a great day!

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