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Level 2

W2 Access

Some of my employees cannot access their W2's on Workforce without knowing their Box1 amount. How do they know that without being able to access their W2???


W2 Access

Hi @Phenym,


As I've checked, we have an on-going issue where employees cannot access their W2s on the workforce. For now, you have to manually provide them the Box 1 amount to access their W2s.


To access the Box 1 amount, you can follow these steps:

  1. Select Taxes from the left menu then Payroll Tax.
  2. Under Forms, choose Annual Forms.
  3. Select W-2, Copies B, C & 2.
  4. View the form.

Also, I recommend contacting our Customer Care Team. This way, you'll be added to the list of affected users and be updated through your email once an update is available.


We appreciate your patience while we're working on this.

Level 2

W2 Access

What left menu are you speaking of? please assist.

Level 2

W2 Access

Where are you talking about selecting taxes. There is no option to the left.

W2 Access

Thanks for getting back to us, @gyantalib.


I appreciate you providing a screenshot. Allow me to jump in for a moment and share some clarification about what my colleague provided above.


Since some of your employees don't know their Box 1 amount, you need to manually provide it to them by logging into your QuickBooks Online (QBO) account instead. Once logged in, you can do the same steps above to access the form.


I also add some screenshots below for your guide.




For your reference, you can also check out these articles for further guidance:



Once you have the information, you can now give it to your employees so they can access their W2s on Workforce.


That's it! Please let me know how it goes or if I can be of additional assistance. I'm only a few clicks away should you have any follow-up questions about the process. Wishing you and your business continued success.

Level 1

W2 Access

Even with my box 1 amount, I was not able to verify and view my W2.  Several employees are having the same issue.

Not applicable

W2 Access

Thanks for getting in touch with us, jeannag,


I can share an update about the issue accessing W-2s in QuickBooks Workforce.


We received several reports from other users having the same experience in the ViewMyPaycheck website. Our Support Team already tagged this as an ongoing issue and are now working to implement a solution.


While they do, I'd recommend getting in touch with our QuickBooks Online Payroll Care Support so you're added to our notification lists of affected users. There they can provide you additional workarounds to complete your work temporarily.


Here's how you can get them:


That should point you on the right track, jeannag. You can have our representatives add you to the investigation number INV-24325. Once added, you'll get live notifications when an update is available.


In the meantime, you can also directly request an emailed/printed copy of your W-2s from your payroll admin.


Please let me know how this goes. I want to make sure you're able to complete your work. Have a good day!

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