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bjk
Level 2

W2-C

I am confused on the W2-C. 

 

The IRS book says: (An administrative error occurs only if the amount you entered in box 2 (4&6) of the incorrect Form W-2 was not the amount you actually withheld.)

 

I am only correcting wages. Do I leave the tax section blank as those were the actual amounts I withheld or do I fix them as how they should have been reflected?

 

Also can I send in the print-offs from QB? Some sites talk of a red form. I don't have that kind of printer.

Thanks 

Examples:

As the Tax Book makes it sound 

Capture.PNG

 

What I am thinking may actually be more correct

Capture1.PNG

Solved
Best answer January 24, 2020

Best Answers
Michael K
Moderator

W2-C

Hi there, @bjk. Welcome to the Community!

 

I'm here to clarify what you need to fill out on the W-2c form. Per the IRS's instructions on the topic, "you will only complete money fields that are being corrected" (as shown below). If you'll be filing the forms manually, you'll want to obtain the red ink forms from the IRS directly, as the official printed version of this IRS form is scannable, but the online version of it, printed from this website or from QuickBooks, is not. A penalty may be imposed by the IRS for filing forms that can’t be scanned.

 



For more information on Form W-2c, check out: About Form W-2 C, Corrected Wage and Tax Statements.

 

 

Please let me know if there's anything else I can do to be of assistance. Cheers to a safe and productive week ahead!

View solution in original post

10 Comments
Michael K
Moderator

W2-C

Hi there, @bjk. Welcome to the Community!

 

I'm here to clarify what you need to fill out on the W-2c form. Per the IRS's instructions on the topic, "you will only complete money fields that are being corrected" (as shown below). If you'll be filing the forms manually, you'll want to obtain the red ink forms from the IRS directly, as the official printed version of this IRS form is scannable, but the online version of it, printed from this website or from QuickBooks, is not. A penalty may be imposed by the IRS for filing forms that can’t be scanned.

 



For more information on Form W-2c, check out: About Form W-2 C, Corrected Wage and Tax Statements.

 

 

Please let me know if there's anything else I can do to be of assistance. Cheers to a safe and productive week ahead!

View solution in original post

bjk
Level 2

W2-C

Thank you for the help. Much appreciated.

Ashley H
QuickBooks Team

W2-C

Thanks for the response, @bjk.

 

You're welcome. I also appreciate your taking the time to post this and letting us know that the issue got resolved.

 

As always, Community is full of experts possessing knowledge in all facets of QuickBooks, so please reach out to us here if there's anything you need. We're always happy to help you along your road to victory. Wishing you and your business continued success!

jchang926
Level 3

W2-C

Hi, I have a question, What if we use the intuit full payroll services and one our employees name and social security number is wrong? Do we have to file the form or does the payroll services do it all? 

Kristine Mae
QuickBooks Team

W2-C

Thanks for letting us know your payroll service, Jchang926.

 

When using the Intuit Full Service Payroll, we file the payroll forms for you.

 

Let's just ensure the employee's information is updated. Here's how:

  1. Click Workers.
  2. Go to the Employees tab.
  3. Select the employee, then click Edit employee.
  4. Go to the Pay tab, then click the Pencil icon below What are Employee's withholdings?.
  5. Check the employee's name and SSN.
  6. Click Done.

Once done, I'd suggest reaching out to our customer care support. This way, our payroll specialist will be updated with the changes made on your employee's information. Here's how:

  1. Open this link.
  2. Select Online Payroll.
  3. Click Start a message in the Intuit Full Service Payroll section.

I'll include this article about accessing payroll tax forms and tax payments that Intuit has sent for you for future reference.

 

Please feel free to post anytime if you have other payroll concerns. We'd be pleased to work with you again. 

cnovich
Level 1

W2-C

If the IRS requires the use of a special form with special ink for the Copy A of the W-2C and W-3C how can I print on the printed form?  I read earlier that QuickBooks only supports the us of the blank perforated forms.

cnovich
Level 1

W2-C

If the IRS requires a special form with special red ink to file Copy A of the W-2C and W-3C how can I print these?  I read elsewhere on this site that QuickBooks only supports printing these forms on blank perforated forms.

Tori B
QuickBooks Team

W2-C

Good evening, @cnovich

 

Thanks for following the thread. 

 

You can purchase forms, but you'd need to ensure they are compatible with your product. If you're currently using Full Service Payroll, the form isn't compatible. However, the tax forms are filed by Intuit as part of the Full-Service Payroll package. 

 

You can purchase forms here: https://intuitmarket.intuit.com/tax-forms/w2-forms.

 

Should you have further questions or concerns, feel free to reach back out. You can always count on us here in the Community to lend a helping hand anytime you need it. Take care and enjoy the day! 

 

 

 

moheize
Level 1

W2-C

Intuit prepares our payroll and all the tax report, i want intuit to correct a one W-2 and all the impacted reports.

DivinaMercy_N
QuickBooks Team

W2-C

Thank you for joining this thread, @moheize.

 

To further assist you with this, I suggest reaching out to our payroll support team. They use specific tools to check your account in a safe environment to help you correct the W-2 form. To do so, please refer to these steps:

  1. Go to Help.
  2. Click Contact us.
  3. Enter the brief description of your concern, in the Tell us more about your question box.
  4. Tap Search.
  5. Choose either Call us or Message us.

 

Also, QuickBooks Desktop offers several payroll reports that you can pull up to access your business and employee information. To get started, see our Excel-based payroll reports page.

 

Let me know how this goes and feel free to post a reply below. I'm always here to help. Have a good one. 

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