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Level 2

WA-Paid Fam Med Leave Co

Hello,

I am using QBs desktop 2017. My company is employers with less than 50 employees and employer will not pay their portion, so employees' portion rate will be 63% (of 0.4% premium).

I need your help because I made mistakes. Here are I accidentally set up as follows:

Before I create the December QuickBooks Payroll (Pay date 12/21/2018 and not send it yet), I accidentally set up WA-Paid Fam Med Leave Co wizard and selected "Yes, it includes the rate for WA-Paid Fam Med Leave Co." for the question for "Does your WA-Unemployment Company rate in QuickBooks include the rate for WA-Paid Fam Med Leave CO.?"

I also selected "Yes, please set up my employees" for the question of "Do you want to set up affected employees for WA-Paid Fam Med Leave Co.?"

 

After such accident setting, I created paychecks for pay date 12/21/2018. From Payroll Summary, I noticed that WA Unemployment for Employer Taxes and Contribution for employees became $0 unlike other past payroll. How can I set it back for WA Unemployment Taxes?

How can I cancel WA-Paid Fam Med Leave Co. setting and set it up after I complete December's payroll?

 

Thank you,

Mutsumi

Solved
Best answer December 28, 2018

Best Answers
Highlighted
QuickBooks Team

WA-Paid Fam Med Leave Co

I’m glad to see you in the QuickBooks Community, Mutsumi.

 

Thanks for providing such detailed information as to what happened to your payroll. I can help determine why the employees’ WA Unemployment Taxes are not calculating.

 

This issue may happen when your employees already reached the taxable limit and the SUI rate is incorrect. Let's review the payroll item's information to see if this the case.

 

Here's how:

 

  1. Go to List at the top menu bar.
  2. Select Payroll Item List.
  3. Review the tax limit and rate for WA - Unemployment Company.

If the rate and tax limit are correct, create a manual adjustment to ensure the employees’ payroll records are in order. This to ensure you won’t have any issues with your taxes and forms.

 

For the detailed instructions, follow the steps provided in this article: Adjust payroll liabilities.

 

In regard to the WA-Paid Fam Med Leave Co., you can temporarily inactivate and reactivate it once you’re ready to use the payroll item. I’ll guide you through the steps:

 

To hide the payroll item:

  1. Go to List at the top menu bar.
  2. Select Payroll Item List.
  3. Right-click your mouse beside WA-Paid Fam Med Leave Co.
  4. Then select Make Payroll Inactivate.

 

To reactivate:

  1. Go to List at the top menu bar.
  2. Select Payroll Item List.
  3. Click on the drop-down for Payroll Item.
  4. Select Show Inactive Payroll Items.
  5. Once done, the WA-Paid Fam Med Leave Co. will show in the Payroll Item List.

The resolution steps will help straighten out your payroll records.

 

Feel free to post a comment below if you have additional questions about payroll. I'll be around to help. Have a great day ahead.

View solution in original post

Highlighted
Moderator

WA-Paid Fam Med Leave Co

Hello there, @Mutsumi.

 

It would be my pleasure to help answer any questions you may have about the Washington Paid Family and Medical Leave.

 

The start date for you to start collecting taxes would be the day funds will be available to your employees. That said, the basis here is the pay date of your payroll dated 2019.

 

Please feel free to get in touch with me for any additional questions. The Community always has your back for any help you need. 
 

View solution in original post

Highlighted
QuickBooks Team

WA-Paid Fam Med Leave Co

Hello there, @Mutsumi.

 

Allow me to join the conversation. I’m here to provide clarification on the three officers’ deduction rates for WA-Paid Family Medical Leave.

 

As stated in the article shared to you by @AlcaeusF, employers with less than 50 employees should collect 63% of 0.4% as Employee Portion Rate. This is based on the Washington Paid Family & Medical Leave Help for Employers website

 

To know more about this, I recommend getting in touch with the state agency or verifying with your accountant. They can give you advice that is best for your business to ensure that you comply with every state rule.

 

Here’s an article for your reference: https://community.intuit.com/articles/1774895.

 

This information should get you pointed in the right direction. Please get in touch with me here if you have further questions. I’m always available for all of your QuickBooks needs. Cheers to a safe and productive day!
 

View solution in original post

17 Comments 17
Highlighted
QuickBooks Team

WA-Paid Fam Med Leave Co

I’m glad to see you in the QuickBooks Community, Mutsumi.

 

Thanks for providing such detailed information as to what happened to your payroll. I can help determine why the employees’ WA Unemployment Taxes are not calculating.

 

This issue may happen when your employees already reached the taxable limit and the SUI rate is incorrect. Let's review the payroll item's information to see if this the case.

 

Here's how:

 

  1. Go to List at the top menu bar.
  2. Select Payroll Item List.
  3. Review the tax limit and rate for WA - Unemployment Company.

If the rate and tax limit are correct, create a manual adjustment to ensure the employees’ payroll records are in order. This to ensure you won’t have any issues with your taxes and forms.

 

For the detailed instructions, follow the steps provided in this article: Adjust payroll liabilities.

 

In regard to the WA-Paid Fam Med Leave Co., you can temporarily inactivate and reactivate it once you’re ready to use the payroll item. I’ll guide you through the steps:

 

To hide the payroll item:

  1. Go to List at the top menu bar.
  2. Select Payroll Item List.
  3. Right-click your mouse beside WA-Paid Fam Med Leave Co.
  4. Then select Make Payroll Inactivate.

 

To reactivate:

  1. Go to List at the top menu bar.
  2. Select Payroll Item List.
  3. Click on the drop-down for Payroll Item.
  4. Select Show Inactive Payroll Items.
  5. Once done, the WA-Paid Fam Med Leave Co. will show in the Payroll Item List.

The resolution steps will help straighten out your payroll records.

 

Feel free to post a comment below if you have additional questions about payroll. I'll be around to help. Have a great day ahead.

View solution in original post

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello Rasa-LilaM,

 

Thank you so much for the details how I can solve my mistakes...

That's very very helpful! I tried to apply following your instructions. Thank you again!!!!

 

Sincerely,

Mutsumi

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello Rasa-LilaM,

 

Thank you so much for your detailed explanation!! That's so helpful!

I applied those following your instruction.

Thank  you so much again!!

 

Sincerely,

Mutsumi

 

Highlighted
QuickBooks Team

WA-Paid Fam Med Leave Co

Hey there again, Mutsumi.


Anytime! I’m really glad to know the resolution steps I provided help straighten out your payroll records.

 

I want to ensure you stay on top with your taxes and forms, so I'm including a link for the year-end checklist: QuickBooks Desktop Basic, Standard, Enhanced Payroll. Simply click on the link to access the article.


Feel free to visit us again if you have concerns while using the program. Please know that the Community is a one stop shop for help in QuickBooks. Wishing you the best.
 

 

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello Rasa-LilaM,

 

I have one more question for this new rule.

My company's payroll is bi-weekly. I am little confused when it starts to collect from employee's payroll. Payroll information follows:

1. Pay date 1/4/2019 for working period 12/16 through 12/29

2. Pay date 1/18/2019 for working period 12/30 through 1/12/2019

Which payroll pay date I can start to collect from employees?

 

Sincerely,

Mutsumi

 

 

Highlighted
Moderator

WA-Paid Fam Med Leave Co

Hello there, @Mutsumi.

 

It would be my pleasure to help answer any questions you may have about the Washington Paid Family and Medical Leave.

 

The start date for you to start collecting taxes would be the day funds will be available to your employees. That said, the basis here is the pay date of your payroll dated 2019.

 

Please feel free to get in touch with me for any additional questions. The Community always has your back for any help you need. 
 

View solution in original post

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello AlcaeusF,

 

Thank you for your response.

So....From "1. Pay date 1/4/2019 for working period 12/16 through 12/29," I (accountant) need to start to collect taxes. Correct?

I just want to make sure that one of my friends (accountant) told me that I should collect it from the pay date 1/18/2018 for working period 12/30 through 1/12.

 

Sincerely,

Mutsumi

 

Highlighted
Level 1

WA-Paid Fam Med Leave Co

Good Morning.  On this same subject of setting up the WA Paid Family and Medical Leave, we too have less than 50 employees and I was wondering how you would enter the 63% of 0.4% into Quickbooks so it calculates the correct amount for the employee deduction.  Thank you.

Highlighted
Moderator

WA-Paid Fam Med Leave Co

Hello @Mutsumi, @jangrothe.

 

I'm here to provide some additional clarification on your question about the Washington Paid Family and Medical Leave.

 

Since Washington State employers are required to collect Paid Family and Medical Leave premiums starting January 1 of the new year, the deduction should begin on the 1/4/2019 pay date.

 

For @jangrothe, you can set up the employee portion rate by configuring the item. I'm adding an article below that includes the detailed instructions for the Desktop and Online version.

 

Washington Paid Family and Medical Leave (New Tax 2019)

 

Since I value your time and service, please don't hesitate to reach out to me anytime. I'll be around to help you out.

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello AlcaeusF,

 

Thank you so much for your big help!!

I will tell it to my friend.....

 

Sincerely,

Mutsumi

Highlighted
Moderator

WA-Paid Fam Med Leave Co

Hi again, @Mutsumi.

 

You're most welcome! Please remember I'm here whenever you need assistance with your taxes in  QuickBooks Desktop.

 

Thanks for dropping in and take care.
 

Highlighted
Level 2

WA-Paid Fam Med Leave Co

I am very sorry one more...

My company is less than 50 employees and there are 3 officers. Employers decided to not pay 37% which means WA-Paid Fam Med Leave Co. is 0%.

Those 3 officers' payrolls have recorded in QBs. Do those officers' rate for "Emp. Portion Rate should be 0% unlike the employees are set 63%? Please see the attached picture.

 

Sincerely,

Mutsumi

Highlighted
QuickBooks Team

WA-Paid Fam Med Leave Co

Hello there, @Mutsumi.

 

Allow me to join the conversation. I’m here to provide clarification on the three officers’ deduction rates for WA-Paid Family Medical Leave.

 

As stated in the article shared to you by @AlcaeusF, employers with less than 50 employees should collect 63% of 0.4% as Employee Portion Rate. This is based on the Washington Paid Family & Medical Leave Help for Employers website

 

To know more about this, I recommend getting in touch with the state agency or verifying with your accountant. They can give you advice that is best for your business to ensure that you comply with every state rule.

 

Here’s an article for your reference: https://community.intuit.com/articles/1774895.

 

This information should get you pointed in the right direction. Please get in touch with me here if you have further questions. I’m always available for all of your QuickBooks needs. Cheers to a safe and productive day!
 

View solution in original post

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello KhimG,

 

Thank you for your suggestion. Yes, I contacted to ESD and solved the problem.

 

Sincerely,

Mutsumi

Highlighted
QuickBooks Team

WA-Paid Fam Med Leave Co

Hi there, @Mutsumi.

 

Thanks for the update. I’m glad to know you were able to resolve the issue.

 

If you need anything else, feel free to post again or leave a comment below. I’m always available here for all of your QuickBooks needs. Wishing you a prosperous New Year!

Highlighted
Level 2

WA-Paid Fam Med Leave Co

Hello,

 

This answer is not accurate.  I spoke with the state of WA Employment Security department that is running the program.  You do not collect the tax on hours worked in 2018.  You start collecting on hours worked in 2019.  Unfortunately, Quickbooks Online is not set up for us to do this, which is extremely frustrating.  I called in to Quickbooks and tried to speak with them about it and the person I spoke with didn't have a clue what I was talking about.  She didn't even know about the new tax starting, just kept telling me we are required to collect payroll taxes.  I think I have found a work around, but it is creating so much more work.  My advice is to call the Employment Security Department yourself.

 

The tax is such a small amount, that you may just want to do it if you have a lot of employees.

 

I think Quickbooks Online made an error by making us collect the tax starting Jan 1, 2019, since most people with payroll will be paying on hours from 2018.

 

On a side note, we also had a wage increase, but you don't have to pay the minimum wage of $12 per hour on any hours worked in 2018.  That also starts for hours worked in 2019.

 

Not sure if this is going to help anyone, but wanted to point out the flaws in the program.

 

Thanks.

 

 

Highlighted
Level 1

WA-Paid Fam Med Leave Co

QuickBooks accounted for the .4% when you clicked Yes upon creating those tax items.

 

To correct QB:

  • Void liability adjustment per quarter (1-4)
  1. Run payroll liability balances report for all of 2018
  2. User-added image
  3. Double click on WA SUI total to locate each liability adjustment per quarter
  4. Go to Edit from the Top menu bar
  5. Select Void Liability Adjustment
  6. User-added image
  7. Repeat void process for each liability adjustment
  • Verify SUI rates to ensure it is correct
  1. Navigate to the SUI payroll item
  2. Verify if SUI rate is correct

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