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Experienced Member

Washington Paid Family and Leave Act

The reporting worksheet is not calculating correctly.  It is not including sick hours.  It is not reporting Pre-tax medical withheld or phone allowance as income.  When I spoke with the agency they informed me that phone allowance was to be included as income and sick hours are to be reported with hours.  I didn't ask about Pre-tax medical.  Do you have a decicive answer for that?

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Best answer a month ago

Accepted Solutions
QuickBooks Team

Re: Washington Paid Family and Leave Act

Hi there, Gloann. 

 

Let's check the phone allowance's setup to check its tax tracking type and taxes affected by this payroll item. Please seek help from an accountant to help you review the information. 

 

Here's how: 

  1. Go to the Lists menu. 
  2. Select Payroll Item List.
  3. Double-click on the payroll item. 
  4. Click Next repeatedly until you'll see the Tax tracking type details.

The Pre-tax medical withheld won't affect your reporting since it isn't part of your gross wage. 

 

Also, for the sick hours, it should add up to the employees worked hours. Meanwhile, you can override it to equate what's on the paycheck details. Just open the form and click on the hours worked amount and then select Overide. With this, I'll personally send this feedback to our engineers that hours worked aren't calculating properly. 

 

If you need anything else, please let me know. 

5 Comments
QuickBooks Team

Re: Washington Paid Family and Leave Act

Hi there, Gloann. 

 

Let's check the phone allowance's setup to check its tax tracking type and taxes affected by this payroll item. Please seek help from an accountant to help you review the information. 

 

Here's how: 

  1. Go to the Lists menu. 
  2. Select Payroll Item List.
  3. Double-click on the payroll item. 
  4. Click Next repeatedly until you'll see the Tax tracking type details.

The Pre-tax medical withheld won't affect your reporting since it isn't part of your gross wage. 

 

Also, for the sick hours, it should add up to the employees worked hours. Meanwhile, you can override it to equate what's on the paycheck details. Just open the form and click on the hours worked amount and then select Overide. With this, I'll personally send this feedback to our engineers that hours worked aren't calculating properly. 

 

If you need anything else, please let me know. 

Active Member

Re: Washington Paid Family and Leave Act

How come I can't see q2 and why in q1 are the wrong hours reported?

Moderator

Re: Washington Paid Family and Leave Act

Thanks for joining the conversation, @lin5,

 

I can provide some clarification on why sick or vacation hours are not reported on the Washington Family Leave worksheet.

 

QuickBooks will only report PTO hours if they are tracked on the employee's paycheck. To do this, you'll need to create a sick or vacation item for that employee. Here's how:

 

  1. Go to the Lists menu at the top.
  2. Select Payroll Item List from the drop-down list.
  3. Right-click anywhere the click New
  4. Choose Custom Setup, then click Next.
  5. Pick Wage, then click Next again.
  6. On the Wages window, choose either Annual Salary or Hourly Wages. Click Next.
  7. On the next page, select Sick or Vacation Pay, then click Next.
  8. Enter a name for the item, then click Next.
  9. Add the expense account you want for the item, then click Finish.

Once done, associate the item to the Earnings section of the employee's check if they want to use their accrued time. Please see screenshot:

 

I'm including an article to help you account your employee's PTO in QuickBooks: Set up and pay sick and vacation time.

 

Additionally, the report displays the data based on the period you selected before you open the form. ( Example: Last Calendar Quarter, This Calendar Quarter, or Custom) Make sure you're using the correct date.

 

Please update me on how it goes or if need further assistance with the steps. I'll be more than happy to help. Have a nice day!

Experienced Member

Re: Washington Paid Family and Leave Act

The gross wages on the WPFML worksheet and the payroll summary report for the same quarter do not match on certain employees. How is the worksheet pulling the gross wages from? and why would it be different?

QuickBooks Team

Re: Washington Paid Family and Leave Act

Let me ease your confusion, Andy5975.

 

The gross wage in the Payroll Summary report includes all payroll items. Whereas, the Washington Paid Family and Leave Act (WPFLA) worksheet gross wage is based on the income subject to tax amount. This can cause a difference in both reports.

 

Another cause is the mapping of a payroll item. It's possible that WPFML is not included in the calculation of a specific tax. Here's how to check:

  1. Click Lists, then go to Payroll Item List.
  2. Select a payroll item, then double click to open the setup.
  3. Continue clicking  Next until you're on the Taxable compensation window.
  4. In the PAYROLL ITEM section, verify if the WPFML is checked or not.

One more reason I know is if the item is not set up on the employee's profile. Here's how to check:

  1. Click Employees, then go to Employee Center.
  2. Double click the employee to open the profile.
  3. Go to the Payroll Info tab, then click Taxes.
  4. Go to the Other tab, then look for the item.

If the employee should be deducted by this item, you'll have to set it up

 

Get back to us if you have more questions. We'd be happy to help you.