Learn how to enroll in e-services so you can pay or file your federal and state payroll taxes online.
Here's a list of resources that will help guide you through enrolling and then pay or file Federal and State payroll taxes within minutes in QuickBooks Desktop Payroll Enhanced for tax types:
- Federal 940, 941,944,W-2 and W-3
- Selected State Taxes and Forms
Follow the right steps
This article is for QuickBooks Desktop Payroll Enhanced. Here's how to check to be sure which version of payroll you have. If you're using QuickBooks Desktop Basic or Standard, you'll need to file and pay taxes directly with the agencies.
Please visit the agency websites for instructions.
Using Online Payroll? Pay and file payroll taxes electronically with QuickBooks Online Payroll instead.
| Note: Don’t know what payroll service you have? Find out which payroll service you have. |
Note: 1099s are handled separately. Find out more about filing 1099s.
Understand requirements for e-services
To participate in E-File and E-Pay, you must have:
- A supported version of QuickBooks Desktop
- Active Quickbooks Desktop Payroll Enhanced Service subscription
- Log in credentials required by the agency
- Tax form or payment liability you plan to submit through E-File or E-Pay must be supported in QuickBooks Desktop
- The latest payroll tax table update.
Federal e-services
How to enroll
Enroll in e-pay and e-file services for 940,941 and 944 taxes for a quick and easy way to pay and file your payroll taxes.
- E-file QuickBooks Desktop walks you through the IRS e-file program enrollment when you change your filing method, so see Set up your Federal Forms 940, 941 and 944 for e-file in QuickBooks Desktop.
- E-pay Enroll in the federal Electronic Tax Payment System (EFTPS).For the detailed steps to enroll, see Electronic Tax Payment System (EFTPS) Enrollment.
Note: If you have already enrolled and have e-filed your federal forms before, no need to re-enroll you may begin e-filing forms with QuickBooks Desktop. If you have made e-payments using the EFTPS website, EFTPS phone system, or through other channels, you don't have to re-enroll
How to submit forms or payments using e-services
Use e-pay and e-file services to pay or file 940,941, 944 taxes and W-2 or W3 in just a few steps.
- E-file 940, 941, and 944 tax forms.
- E-Pay 940 and 941/944 in QuickBooks Desktop.
- E-file W-2 and W-3 in QuickBooks Desktop.
Note: Payments and filings are not submitted automatically, you must submit forms and payments.
State e-services
How to enroll
Enroll in e-pay and e-file services for state taxes for a quick and easy way to pay and file your payroll taxes.
Each state has different requirements, so, depending on your State, you may be required to enroll with a State Tax Agency. The state will provide you with a log in to be used to pay and file forms in Quickbooks Desktop. See Enroll in e-file with your state tax agency.
How to submit forms or payments using e-services
Use e-pay and e-file services to pay or file state taxes in minutes.
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- You can e-file tax forms and make e-payments together for some state taxes. See E-file State tax form and e-pay State tax liability together in QuickBooks Desktop for more information.
- For all other state taxes, you must e-file state forms and e-pay state taxes separately. For more information, see E-file State forms & E-pay State taxes separately in QuickBooks Desktop.
How to see the status of your payment or filing
Verify your payment or filing status to stay worry free. Processing times vary from agency to agency. See Check e-file or e-pay status for more info.