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Reorder stock or supplies from suppliers

SOLVEDby QuickBooksQuickBooks Online7Updated June 23, 2022

Learn how to reorder anything that’s running low or out of stock.

Stay ahead of back orders. Reorder stock and other supplies with QuickBooks Online. Then, track the items when they arrive to keep your stock up to date. Here's how.

Step 1: Check if you have low stock or out of stock items

Check for low stock or out of stock alerts, so you can prioritise ordering what you need the most.

  1. Go to Get paid & pay and select Products and services (Take me there).
  2. At the top, you’ll quickly see if you have low stock or out of stock items. Select Low stock or Out of stock to see those items.

How QuickBooks knows what items are running low

QuickBooks knows when something’s running low if it’s at or below its “reorder point,” or the threshold when you should reorder more stock.

You can enter reorder points when you add new products. If your existing products don’t have reorder points, you can edit those products to add them.

Step 2: Create and send a purchase order

A purchase order is a document you send to suppliers to let them know what items you need.

To quickly create a purchase order:

  1. Go to Get paid & pay and select Products and services (Take me there).
  2. Select Low Stock or Out of stock. If you need to reorder both low stock and out of stock products from the same supplier, don’t use any of the filters at the top.
  3. Select the products as needed. Above the list of products you'll see a drop down menu.
  4. Select Batch actions, then Reorder. This creates a purchase order for a single supplier.
  5. Complete all the details of the purchase order, or add other items you need to reorder from the supplier.
  6. Select Save and send.

Check what’s still on order

Stay on top of items on order. Go to Business overview and select Reports (Take me there), then find and run the Open Purchase Order Detail report.

Here you can see how many items are still on order and how many you’ve received so far.

Step 3: Track what you receive from your supplier

There are two ways you can track what you receive from a supplier:

This lets QuickBooks know that you restocked. Then, QuickBooks increases the quantity on hand by the number of items you received.

Pay your supplier

If you recorded a bill, record the payment in QuickBooks once you’ve paid your supplier.

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