Categorise online bank transactions in QuickBooks Online
by Intuit•3• Updated 2 weeks ago
Learn how to categorise transactions uploaded to QuickBooks Online.
Review categories for automatically downloaded transactions when you connect your bank to QuickBooks Online. QuickBooks suggests categories based on how you categorise similar transactions.
Note: QuickBooks Online won’t download pending transactions.
Download the latest bank and credit card transactions
For most banks, we try to refresh transactions every 24 hours. You can also manually update your accounts anytime:
- Go to Transactions and select Bank transactions (Take me there).
- Select Update.
This updates the transactions on all of your accounts.
Tip: If you see a message about additional authentication, follow the prompts to continue the update. Not all banks require this, but some do for added security.
If you have trouble downloading your transactions, you can try other options.
Note: QuickBooks recognises common suppliers from your bank transactions, and will automatically add new suppliers into your account. Turn this option off if you don’t want new suppliers added. In Bank transactions, go to Settings ⚙ and turn off Add new suppliers.
Review and categorise downloaded transactions
- Go to Transactions and select Bank transactions (Take me there).
- Select the account you want to review.
- Select the For review tab.
QuickBooks sends downloaded transactions to the For review tab, and suggests categories for each transaction. Review them one by one:
- If the transaction says Add:
- Select Add if the suggested category is correct.
- Change the category by choosing one from the dropdown or adding a new one.
- If the transaction already exists in QuickBooks, you may have the option to match or view multiple matches.
Note: You can create a bank rule that automatically categorises transactions for you.
Other categorisation actions
There are a few other options to take to help you properly categorise your transactions.
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