Merge duplicate suppliers

Learn how to merge duplicate supplier profiles to keep your supplier list accurate and organised. Merging suppliers moves past transactions from the duplicate supplier to the one you want to keep and makes the duplicate inactive.

Important: Choose carefully which profile to keep and which to merge. If you need to restore a merged supplier, you'll need to manually recreate the profile.

What you’ll need

Here’s what you’ll need before you can make any changes:

• Edit access to your supplier profiles in QuickBooks Online.
• The Company name and Display name of the supplier profile you want to keep.

Merge your duplicate supplier profiles

1. Follow this link to complete the steps in product
2. Find and select the supplier profile you don't want to keep.
3. Select the Edit ▼ dropdown, then select Merge contacts.
4. Select the Supplier that you want to merge from the Into ▼ dropdown.
5. Select Merge contacts.

Results

This merges the two supplier profiles so you end up with one. QuickBooks moves past transactions from the duplicate to the supplier you want to keep. The duplicate supplier profile is marked as Deleted (currently says inactive).

Tip: You can also edit your list elements, and merge duplicate accounts or clients in QuickBooks Online Accountant.

Related links

• Merge duplicate accounts
• Merge duplicate clients in QuickBooks Online Accountant